Shelby County Board of Education - MSCS Board Auditorium Sound System IFB 020226BS (2026)
Shelby County School DistrictSchool · Memphis, TN- Due
- Feb 2, 2026
- Deadline passed
- Posted
- Jan 15, 2026
- Contract term
- 0.5 years
- Primary contact
- Brittanee Sabb
- (901) 416-5376
The 30-second brief
The Shelby County Board of Education (SCBE) is requesting bids for the MSCS Board Auditorium Sound System project (IFB #020226BS). The scope of work involves providing and installing audio equipment, speakers, amplifiers, digital mixing systems, remote stage boxes, commercial grade TVs, HDMI cables, wall plates, rackmount LED wall controllers, and large/smaller video walls with a mandatory 5-year warranty. A mandatory pre-bid meeting is scheduled for January 22, 2026, at 10:00 AM CST at the Memphis Shelby County Schools Board Auditorium, 160 S. Hollywood St, Memphis, TN 38112. Questions are due by January 23, 2026, at 10:00 AM CST. Bids are due no later than February 2, 2026, at 11:00 AM CST. The contract term is anticipated to be six (6) months with an estimated start date of March 1, 2026.
12" SPEAKER, VARI-INTENSE INDOOR; U-BRACKET FOR EVC-1122/VI; C SERIES DSP POWER AMPLIFIER 2X650W; RACKMOUNT DIGITAL MIXING SYSTEM 38X28; 16X8 REMOTE STAGE BOX; SPEAKER 8" 2 WAY 200W; 240W SINGLE CHANNEL M; 43" CLASS BE43T-H LED 4K COMMERCIAL GRADE TV; FIXED MEDIUM MOUNT FOR 24-60" PANELS; 33' FIBER OPTIC PLENUM RATED HDMI CABLE; DUAL PART HDMI WALL PLATE; RACKMOUNT LED WALL CONTROLLER; LARGE VIDEO WALL 2.5MM RESOLUTION 1000X250 LED PANEL; SMALLER VIDEO WALL 2.5MM RESOLUTION 1000X250 LED PANEL; 5-YEAR WARRANTY
Lowest price on the time and materials basis
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Summary
The Shelby County Board of Education (SCBE) is requesting bids for the MSCS Board Auditorium Sound System project (IFB #020226BS).
The scope of work involves providing and installing audio equipment, speakers, amplifiers, digital mixing systems, remote stage boxes, commercial grade TVs, HDMI cables, wall plates, rackmount LED wall controllers, and large/smaller video walls with a mandatory 5-year warranty. A mandatory pre-bid meeting is scheduled for January 22, 2026, at 10:00 AM CST at the Memphis Shelby County Schools Board Auditorium, 160 S. Hollywood St, Memphis, TN 38112. Questions are due by January 23, 2026, at 10:00 AM CST. Bids are due no later than February 2, 2026, at 11:00 AM CST. The contract term is anticipated to be six (6) months with an estimated start date of March 1, 2026.
EVALUATION CRITERIA
Lowest price on the time and materials basis
REQUIRED DELIVERABLES
15- 12" SPEAKER, VARI-INTENSE INDOOR
- U-BRACKET FOR EVC-1122/VI
- C SERIES DSP POWER AMPLIFIER 2X650W
- RACKMOUNT DIGITAL MIXING SYSTEM 38X28
- 16X8 REMOTE STAGE BOX
- SPEAKER 8" 2 WAY 200W
- 240W SINGLE CHANNEL M
- 43" CLASS BE43T-H LED 4K COMMERCIAL GRADE TV
- FIXED MEDIUM MOUNT FOR 24-60" PANELS
- 33' FIBER OPTIC PLENUM RATED HDMI CABLE
- DUAL PART HDMI WALL PLATE
- RACKMOUNT LED WALL CONTROLLER
- LARGE VIDEO WALL 2.5MM RESOLUTION 1000X250 LED PANEL
- SMALLER VIDEO WALL 2.5MM RESOLUTION 1000X250 LED PANEL
- 5-YEAR WARRANTY
REQUIRED ATTACHMENTS
15- Transmittal Letter
- Bid Identification Submittal Form
- Non-Collusion Certificate
- Debarment Affidavit
- Anti-Bribery Affidavit
- Pricing Quote Confirmation
- Addenda Acknowledgement Form
- Promise of Non-Discrimination Statement
- Local Preference Purchasing form
- Bid Proposal Cost Form
- Certificate of Insurance (COI)
- State of Tennessee Non-Boycott of Israel Certification
- State of Tennessee Iran Divestment Act Certification
- Certification Regarding Lobbying
- Bid Bond
- Submit to
- 160 S Hollywood Street, Room #126, Memphis, TN 38112
- Scope location
- Memphis, TN
- Reported agency
- Shelby County Board of Education
Questions about this IFB
How do I respond to this IFB from Shelby County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 160 S Hollywood Street, Room #126, Memphis, TN 38112. For questions, contact Brittanee Sabb.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Shelby County School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brittanee Sabb at (901) 416-5376. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 12" SPEAKER, VARI-INTENSE INDOOR; U-BRACKET FOR EVC-1122/VI; C SERIES DSP POWER AMPLIFIER 2X650W; RACKMOUNT DIGITAL MIXING SYSTEM 38X28; 16X8 REMOTE STAGE BOX; SPEAKER 8" 2 WAY 200W; 240W SINGLE CHANNEL M; 43" CLASS BE43T-H LED 4K COMMERCIAL GRADE TV; FIXED MEDIUM MOUNT FOR 24-60" PANELS; 33' FIBER. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price on the time and materials basis" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shelby County School District?
All active and historical solicitations from Shelby County School District are tracked and searchable. As a school agency, Shelby County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 0.5 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Transmittal Letter, Bid Identification Submittal Form, Non-Collusion Certificate, Debarment Affidavit, Anti-Bribery Affidavit, Pricing Quote Confirmation, Addenda Acknowledgement Form, Promise of Non-. Review the full document from Shelby County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Memphis, TN. Review the full solicitation for detailed scope requirements.