Shelby County Board of Education - Undercounter Ice Machine with Water Filter Assembly - IFB #02062026DEM (2026)
Shelby County School DistrictSchool · Memphis, TN- Due
- Feb 6, 2026
- Deadline passed
- Posted
- Jan 16, 2026
- Contract term
- 1 year
- Primary contact
- Daphne Mathis
- (901) 416-5550
The 30-second brief
The Shelby County Board of Education (SCBE) / Memphis-Shelby County Schools (MSCS) is soliciting bids for the purchase and complete installation of 20 Undercounter Ice Machine with Water Filter Assembly units across various district schools and facilities in Memphis, Tennessee. The contract includes equipment delivery, complete plumbing and electrical installation, water filter housing integration, and adherence to NSF/ANSI standards. Submission deadline is February 06, 2026, at 11:00 a.m. CST. Questions are due by January 22, 2026, and approved equivalent submissions are due by January 28, 2026. The contract term is one year with an option to renew for an additional one-year period. Evaluation is based on lowest and best approved brand cost per unit and installation.
20 Undercounter Ice Machine with Water Filter Assembly units and complete installation services
Lowest and best approved brand cost per unit, cost per installation, quantities, time required for delivery, competency and responsibility of bidder, overall product quality
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Summary
The Shelby County Board of Education (SCBE) / Memphis-Shelby County Schools (MSCS) is soliciting bids for the purchase and complete installation of 20 Undercounter Ice Machine with Water Filter Assembly units across various district schools and facilities in Memphis, Tennessee.
The contract includes equipment delivery, complete plumbing and electrical installation, water filter housing integration, and adherence to NSF/ANSI standards. Submission deadline is February 06, 2026, at 11:00 a.m. CST. Questions are due by January 22, 2026, and approved equivalent submissions are due by January 28, 2026. The contract term is one year with an option to renew for an additional one-year period. Evaluation is based on lowest and best approved brand cost per unit and installation.
EVALUATION CRITERIA
6- Lowest and best approved brand cost per unit
- Cost per installation
- Quantities
- Time required for delivery
- Competency and responsibility of bidder
- Overall product quality
REQUIRED DELIVERABLES
20 Undercounter Ice Machine with Water Filter Assembly units and complete installation services
REQUIRED ATTACHMENTS
14- Completed Invitation for Bid form
- Certification Regarding Lobbying (Appendix B)
- Completed Debarment Affidavit (Appendix C)
- Completed Pricing Confirmation (Appendix D)
- Bid Pricing Form (Appendix E)
- Promise of Non-Discrimination Statement (Appendix F)
- Addenda Acknowledgement (Appendix G)
- Manufacturer Specification Sheet
- Completed State of Tennessee Non-Boycott of Israel Certification (Appendix H)
- Completed State of Tennessee Iran Divestment Act Certification (Appendix I)
- Completed Anti-Bribery Affidavit (Appendix J)
- Completed Non-Collusion Certification (Appendix K)
- Completed Promise of Non-Discrimination Statement (Appendix L)
- USB flash drive
- Submit to
- Central Nutrition Center (CNC), 3176 Jackson Avenue, Memphis, TN 38112
- Duration
- 12 months
- Scope location
- Memphis, TN
- Reported agency
- Shelby County Board of Education
Questions about this BID
How do I respond to this Bid from Shelby County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Central Nutrition Center (CNC), 3176 Jackson Avenue, Memphis, TN 38112. For questions, contact Daphne Mathis.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Shelby County School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Daphne Mathis at (901) 416-5550. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 20 Undercounter Ice Machine with Water Filter Assembly units and complete installation services. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best approved brand cost per unit, cost per installation, quantities, time required for delivery, competency and responsibility of bidder, overall product quality" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shelby County School District?
All active and historical solicitations from Shelby County School District are tracked and searchable. As a school agency, Shelby County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Invitation for Bid form, Certification Regarding Lobbying (Appendix B), Completed Debarment Affidavit (Appendix C), Completed Pricing Confirmation (Appendix D), Bid Pricing Form (Appendix E). Review the full document from Shelby County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Memphis, TN. Review the full solicitation for detailed scope requirements.