Shelby County Board of Education - Multi-Function Laser Jet Printer - IFB # 03132026DEM (2026)
Shelby County School DistrictSchool · Memphis, TN- Due
- Mar 13, 2026
- Deadline passed
- Posted
- Feb 20, 2026
- Contract term
- 1 year
- Primary contact
- Daphne Mathis
- (901) 416-5550
The 30-second brief
The Shelby County Board of Education is requesting bids for the purchase, delivery, asset tagging, and installation of Multi-Function Monochrome Laser Jet Printers for Memphis-Shelby County Schools under IFB # 03132026DEM. The initial purchase quantity is 200 devices across approximately 169 school sites. Specifications require print, scan, and copy functions, laserjet monochrome technology, high-yield toner cartridges with a minimum yield of 6,000 pages, Ethernet connectivity, print speeds of 30-40 ppm, automatic document feeder, flatbed scanner, and a 1-year manufacturer warranty with onsite repairs. Bids are due by March 13, 2026, at 11:00 AM CST, with questions due by February 25, 2026, and approved equivalent submissions due by March 5, 2026. The contract term is one year with options to renew for two additional one-year periods.
Multi-Function Monochrome Laser Jet Printer (initial quantity of 200 devices), Asset tagging and installation services across 169 sites, 1-year manufacturer warranty with onsite repairs
Lowest cost for requested services, compliance with detailed specifications, adherence to delivery schedule and quantities, vendor competency and past performance
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Summary
The Shelby County Board of Education is requesting bids for the purchase, delivery, asset tagging, and installation of Multi-Function Monochrome Laser Jet Printers for Memphis-Shelby County Schools under IFB # 03132026DEM. The initial purchase quantity is 200 devices across approximately 169 school sites.
Specifications require print, scan, and copy functions, laserjet monochrome technology, high-yield toner cartridges with a minimum yield of 6,000 pages, Ethernet connectivity, print speeds of 30-40 ppm, automatic document feeder, flatbed scanner, and a 1-year manufacturer warranty with onsite repairs. Bids are due by March 13, 2026, at 11:00 AM CST, with questions due by February 25, 2026, and approved equivalent submissions due by March 5, 2026. The contract term is one year with options to renew for two additional one-year periods.
EVALUATION CRITERIA
4- Lowest cost for requested services
- Compliance with detailed specifications
- Adherence to delivery schedule and quantities
- Vendor competency and past performance
REQUIRED DELIVERABLES
Multi-Function Monochrome Laser Jet Printer (initial quantity of 200 devices), Asset tagging and installation services across 169 sites, 1-year manufacturer warranty with onsite repairs
REQUIRED ATTACHMENTS
14- Completed Invitation for Bid form
- Certification Regarding Lobbying (Appendix B)
- Completed Debarment Affidavit (Appendix C)
- Completed Pricing Confirmation (Appendix D)
- Bid Pricing Form (Appendix E)
- Promise of Non-Discrimination Statement (Appendix F)
- Addenda Acknowledgement (Appendix G)
- Manufacturer Specification Sheet
- Completed State of Tennessee Non-Boycott of Israel Certification (Appendix H)
- Completed State of Tennessee Iran Divestment Act Certification (Appendix I)
- Completed Anti-Bribery Affidavit (Appendix J)
- Completed Non-Collusion Certification (Appendix K)
- Completed Promise of Non-Discrimination Statement (Appendix L)
- USB flash drive containing copies of bid documents
- Submit to
- Central Nutrition Center (CNC), 3176 Jackson Avenue, Memphis, TN 38112
- Duration
- 36 months
- Scope location
- Memphis, Tennessee
- Reported agency
- Shelby County Board of Education
Questions about this BID
How do I respond to this Bid from Shelby County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Central Nutrition Center (CNC), 3176 Jackson Avenue, Memphis, TN 38112. For questions, contact Daphne Mathis.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Shelby County School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Daphne Mathis at (901) 416-5550. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Multi-Function Monochrome Laser Jet Printer (initial quantity of 200 devices), Asset tagging and installation services across 169 sites, 1-year manufacturer warranty with onsite repairs. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest cost for requested services, compliance with detailed specifications, adherence to delivery schedule and quantities, vendor competency and past performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shelby County School District?
All active and historical solicitations from Shelby County School District are tracked and searchable. As a school agency, Shelby County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Invitation for Bid form, Certification Regarding Lobbying (Appendix B), Completed Debarment Affidavit (Appendix C), Completed Pricing Confirmation (Appendix D), Bid Pricing Form (Appendix E). Review the full document from Shelby County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Memphis, Tennessee. Review the full solicitation for detailed scope requirements.