Shelby County Board of Education - Commodity Processed Commercial Equivalent 2026-2027 SY - IFB #02262026DEM
Shelby County School DistrictSchool · Memphis, TN- Due
- Feb 26, 2026
- Deadline passed
- Posted
- Jan 10, 2026
- Contract term
- 1 year
- Primary contact
- Daphne Mathis
- (901) 416-5550
The 30-second brief
The Shelby County Board of Education is requesting bids for commodity processed commercial equivalent food items for the 2026-2027 school year, including refrigerated, frozen, and dry food items. Vendors must submit sealed bids by February 26, 2026, at 11:00 a.m. CST to the Central Nutrition Center in Memphis, Tennessee. Technical questions must be submitted in writing by February 12, 2026, and samples are due by February 20, 2026. The contract includes an initial term from July 1, 2026, through June 30, 2027, with an option to renew for an additional six-month period.
Lowest approved brand cost per serving, unit, case, or pound, compliance with detailed specifications, vendor's record and performance
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Summary
The Shelby County Board of Education is requesting bids for commodity processed commercial equivalent food items for the 2026-2027 school year, including refrigerated, frozen, and dry food items.
Vendors must submit sealed bids by February 26, 2026, at 11:00 a.m. CST to the Central Nutrition Center in Memphis, Tennessee. Technical questions must be submitted in writing by February 12, 2026, and samples are due by February 20, 2026. The contract includes an initial term from July 1, 2026, through June 30, 2027, with an option to renew for an additional six-month period.
EVALUATION CRITERIA
6- Lowest approved brand cost per serving
- Unit
- Case
- Pound
- Compliance with detailed specifications
- Vendor's record and performance
REQUIRED ATTACHMENTS
Completed Invitation for Bid form, Certification Regarding Lobbying (Appendix B), Completed Debarment Affidavit (Appendix C), Nutrient analysis of each item bid and End Product Data Sheets, CN label or Crediting Statement or Product Formulation Statement (Appendix D), Vendor’s GAP Like/GMP Practices/HACCP Program Letter, Vendor or Manufacturer Julian Date Document or Shelf-Life Document, Completed Certificate of Insurance (Appendix E), Completed Pricing Confirmation (Appendix F), Buy American Certification/Waiver (Appendix G), Product Information Profile Form (Appendix H), Completed Addenda Acknowledgement form (Appendix I), Completed State of Tennessee Non-Boycott of Israel Certification (Appendix J), Completed State of Iran Divestment Act Certification (Appendix K), Completed Anti-Bribery Affidavit (Appendix L), Completed Non-Collusion Certification (Appendix M), Completed Promise of Non-Discrimination Statement (Appendix N), Fully completed hard copy Bid Sheet on each item typewritten, A Microsoft Office Excel 2007 Workbook file on a USB flash drive
- Submit to
- Mailed or delivered to Central Nutrition Center, 3176 Jackson Avenue, Memphis, TN 38112
- Duration
- 12 months
- Scope location
- Memphis, TN
- Reported agency
- Shelby County Board of Education
Questions about this BID
How do I respond to this Bid from Shelby County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 26, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Mailed or delivered to Central Nutrition Center, 3176 Jackson Avenue, Memphis, TN 38112. For questions, contact Daphne Mathis.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Shelby County School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Daphne Mathis at (901) 416-5550. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest approved brand cost per serving, unit, case, or pound, compliance with detailed specifications, vendor's record and performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shelby County School District?
All active and historical solicitations from Shelby County School District are tracked and searchable. As a school agency, Shelby County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Invitation for Bid form, Certification Regarding Lobbying (Appendix B), Completed Debarment Affidavit (Appendix C), Nutrient analysis of each item bid and End Product Data Sheets, CN label o. Review the full document from Shelby County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Memphis, TN. Review the full solicitation for detailed scope requirements.