Shelby County Board of Education - MSCS Administration of Healthcare Services RFP #032326LB (2026)
Shelby County School DistrictSchool · Memphis, TN- Due
- Apr 7, 2026
- Deadline passed
- Posted
- Feb 20, 2026
- Contract term
- 3 years
- Primary contact
- LaQueeya Braxton
- (901) 416-5376
The 30-second brief
Shelby County Board of Education issues RFP #032326LB for health benefit plan administration services and insurance products for active employees, early retirees, and Medicare-eligible retirees. The scope covers administrative services for medical, pharmacy (carved in with medical), vision, and dental programs, as well as Medicare Cigna Surround Supplement plans, representing approximately $145,000,000 in total claims, premiums, and fees. Proposals are due by March 23, 2026, at 1:00 PM CST via Proposal Tech, with hard copies mailed to 160 S Hollywood Street, Memphis, TN 38112. Questions must be submitted in writing via Proposal Tech by February 27, 2026, at 10:00 AM CST. The anticipated contract term is three years with two one-year renewal options. Evaluation criteria include Approach to satisfying requirements, Vendor’s experience and capabilities/references, and Fiscal Integrity/Financial Stability, alongside local preference and performance guarantees.
General Requirements & Performance Guarantees 15%, Basic Administration Services 30%, Financial Offer 50%, Financial Stability 5%
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Summary
Shelby County Board of Education issues RFP #032326LB for health benefit plan administration services and insurance products for active employees, early retirees, and Medicare-eligible retirees.
The scope covers administrative services for medical, pharmacy (carved in with medical), vision, and dental programs, as well as Medicare Cigna Surround Supplement plans, representing approximately $145,000,000 in total claims, premiums, and fees. Proposals are due by March 23, 2026, at 1:00 PM CST via Proposal Tech, with hard copies mailed to 160 S Hollywood Street, Memphis, TN 38112. Questions must be submitted in writing via Proposal Tech by February 27, 2026, at 10:00 AM CST. The anticipated contract term is three years with two one-year renewal options. Evaluation criteria include Approach to satisfying requirements, Vendor’s experience and capabilities/references, and Fiscal Integrity/Financial Stability, alongside local preference and performance guarantees.
EVALUATION CRITERIA
4- General Requirements & Performance Guarantees 15%
- Basic Administration Services 30%
- Financial Offer 50%
- Financial Stability 5%
REQUIRED ATTACHMENTS
11- Special Terms & Conditions for RFP (Appendix A)
- Addenda Acknowledgement Form (Appendix B)
- References (Appendix C)
- Non-Collusion Certificate (Notarized) (Appendix D)
- Debarment Affidavit (Notarized) (Appendix E)
- Anti-Bribery Affidavit (Notarized) (Appendix F)
- Certificate of Insurance Coverage (Appendix G)
- MSCS Policy 2011 Local Preference Purchasing (Appendix H)
- Non-Boycott of Israel Certification (Appendix I)
- Iran Divestment Act Certification (Appendix J)
- Certificate Regarding Lobbying (Appendix K)
- Submit to
- http://www.proposaltech.com/home/app.php/register
- Duration
- 60 months
- Scope location
- Memphis, Tennessee
- Reported agency
- Shelby County Board of Education
Questions about this RFP
How do I respond to this RFP from Shelby County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: http://www.proposaltech.com/home/app.php/register. For questions, contact LaQueeya Braxton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Shelby County School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is LaQueeya Braxton at (901) 416-5376. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General Requirements & Performance Guarantees 15%, Basic Administration Services 30%, Financial Offer 50%, Financial Stability 5%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shelby County School District?
All active and historical solicitations from Shelby County School District are tracked and searchable. As a school agency, Shelby County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Special Terms & Conditions for RFP (Appendix A), Addenda Acknowledgement Form (Appendix B), References (Appendix C), Non-Collusion Certificate (Notarized) (Appendix D), Debarment Affidavit (Notarized). Review the full document from Shelby County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Memphis, Tennessee. Review the full solicitation for detailed scope requirements.