Request for Proposals (RFP) Preparation of a Facilities Master Plan
Town of Shelter IslandCity · Shelter Island, NY- Due
- Jan 23, 2026
- Deadline passed
- Posted
- Dec 3, 2025
- Primary contact
- Joe Finora, P.E.
The 30-second brief
The Town of Shelter Island is seeking proposals from qualified firms to prepare a comprehensive Facilities Master Plan. The plan will evaluate existing facilities, identify deficiencies, and develop strategic recommendations for capital planning and operational efficiency.
Comprehensive Facilities Master Plan Report, Conceptual building modification and expansion options, Priority scoring matrix, Capital improvement schedule, Preliminary cost estimates, Presentation materials
Experience and qualifications of the firm and key personnel, Demonstrated understanding of the Town's needs and operating environment, Quality, clarity, and completeness of the proposed approach, Ability to meet deadlines and manage complex, multi-facility work, Cost competitiveness and value
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Summary
The Town of Shelter Island is seeking proposals from qualified firms to prepare a comprehensive Facilities Master Plan. The plan will evaluate existing facilities, identify deficiencies, and develop strategic recommendations for capital planning and operational efficiency.
EVALUATION CRITERIA
8- Experience and qualifications of the firm and key personnel
- Demonstrated understanding of the Town's needs and operating environment
- Quality
- Clarity
- Completeness of the proposed approach
- Ability to meet deadlines and manage complex
- Multi-facility work
- Cost competitiveness and value
REQUIRED DELIVERABLES
6- Comprehensive Facilities Master Plan Report
- Conceptual building modification and expansion options
- Priority scoring matrix
- Capital improvement schedule
- Preliminary cost estimates
- Presentation materials
REQUIRED ATTACHMENTS
6- Firm Qualifications
- Project Team (names, roles, resumes)
- Project Understanding and Approach
- Work Plan and Schedule
- Fee Proposal
- References
REQUIRED STAFFING
5- Submit to
- Shelter Island Town Clerk, PO Box 1549, Shelter Island, NY 11964
- Scope location
- Shelter Island, NY
Questions about this RFP
How do I respond to this RFP from Town of Shelter Island?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Shelter Island Town Clerk, PO Box 1549, Shelter Island, NY 11964. For questions, contact Joe Finora, P.E..
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Shelter Island in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joe Finora, P.E.. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: architecture, engineering, facility planning, municipal programming, sustainability. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive Facilities Master Plan Report, Conceptual building modification and expansion options, Priority scoring matrix, Capital improvement schedule, Preliminary cost estimates, Presentation materials. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications of the firm and key personnel, Demonstrated understanding of the Town's needs and operating environment, Quality, clarity, and completeness of the proposed approach, Abil..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Shelter Island?
All active and historical solicitations from Town of Shelter Island are tracked and searchable. As a city agency, Town of Shelter Island regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Firm Qualifications, Project Team (names, roles, resumes), Project Understanding and Approach, Work Plan and Schedule, Fee Proposal, References. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Shelter Island for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shelter Island, NY. Review the full solicitation for detailed scope requirements.