Town of Riverhead - Replacement of HVAC System at George Young Community Center - Bid 2026-09
Riverhead Water DistrictUtility District · Riverhead, NY- Due
- Aug 27, 2026
- Deadline passed
- Posted
- Jul 30, 2026
- Duration
- 3 months
- Primary contact
- Teresa Baldinucci
The 30-second brief
Sealed bids are requested by the Town of Riverhead for the replacement of the HVAC system at the George Young Community Center, located at 446 South Jamesport Avenue, Jamesport, NY. The project involves removing existing HVAC systems and furnishing and installing new split system heat pumps, air handlers, electrical connections, ductwork modifications, and associated mechanical improvements. Bids are due by August 27, 2026, at 11:00 AM at the Town Clerk's Office, Town Hall, 4 W Second Street, Riverhead, NY 11901. A pre-bid site inspection is scheduled for August 13, 2026, at 10:00 AM. Bidders must provide a bid security of not less than 5% of the total bid and demonstrate a minimum of 10 years of experience in commercial HVAC system installations.
Remove two attic and one basement HVAC systems and provide and install three new HVAC systems including mechanical and electrical work
Lowest responsible bidder meeting minimum qualifications
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Summary
Sealed bids are requested by the Town of Riverhead for the replacement of the HVAC system at the George Young Community Center, located at 446 South Jamesport Avenue, Jamesport, NY. The project involves removing existing HVAC systems and furnishing and installing new split system heat pumps, air handlers, electrical connections, ductwork modifications, and associated mechanical improvements.
Bids are due by August 27, 2026, at 11:00 AM at the Town Clerk's Office, Town Hall, 4 W Second Street, Riverhead, NY 11901. A pre-bid site inspection is scheduled for August 13, 2026, at 10:00 AM. Bidders must provide a bid security of not less than 5% of the total bid and demonstrate a minimum of 10 years of experience in commercial HVAC system installations.
EVALUATION CRITERIA
Lowest responsible bidder meeting minimum qualifications
REQUIRED DELIVERABLES
Remove two attic and one basement HVAC systems and provide and install three new HVAC systems including mechanical and electrical work
REQUIRED ATTACHMENTS
11- Bid bond
- Letter of Intent from surety company
- NYSDOL Contractor Registry certificate
- List of at least three similar commercial HVAC installation projects
- Form of Bid
- Proposal form
- Statement of non-collusion
- Iran Divestment Act Certification
- Sexual harassment prevention statement
- Wage disclaimer
- Affidavit
- Submit to
- Town Clerk of the Town of Riverhead at Town Hall, 4 W Second Street, Riverhead, New York, 11901
- Scope location
- Jamesport, NY
- Reported agency
- Town of Riverhead
Questions about this BID
How do I respond to this Bid from Riverhead Water District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Clerk of the Town of Riverhead at Town Hall, 4 W Second Street, Riverhead, New York, 11901. For questions, contact Teresa Baldinucci.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Riverhead Water District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Teresa Baldinucci. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Remove two attic and one basement HVAC systems and provide and install three new HVAC systems including mechanical and electrical work. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder meeting minimum qualifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Riverhead Water District?
All active and historical solicitations from Riverhead Water District are tracked and searchable. As a utility district agency, Riverhead Water District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: bid bond, Letter of Intent from surety company, NYSDOL Contractor Registry certificate, list of at least three similar commercial HVAC installation projects, Form of Bid, proposal form, statement of n. Review the full document from Riverhead Water District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Jamesport, NY. Review the full solicitation for detailed scope requirements.