The University of Tennessee UTK Asset Management Request for Information - RFI BID1000338, 2026
The University Of Tennessee System OfficeHigher Ed · Knoxville, TN- Due
- Nov 17, 2026
- 2 days left
- Posted
- Nov 4, 2026
- Primary contact
- Tonya Sartin
- (865) 974-7483
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Summary
The University of Tennessee Knoxville (UTK) issues this Request for Information (RFI BID1000338) to obtain market information regarding a right-sized, Software-as-a-Service (SaaS)-first information technology asset management (ITAM) platform.
The platform will serve as an authoritative record for University-defined core IT asset and software-entitlement data, supporting approximately 150K-200K assets across hardware asset management (HAM), software asset management (SAM), and SaaS. The RFI seeks to validate feasibility, functional fit, operating model, federation capabilities, and non-binding budgetary considerations for a potential pilot and future voluntary adoption across the University of Tennessee System. Submissions are due by November 13, 2026.
- Submit to
- [email protected]
- Scope location
- Knoxville, TN
- Reported agency
- The University of Tennessee
Questions about this RFI
How do I respond to this RFI from The University Of Tennessee System Office?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 17, 2026. Submissions should be delivered to: [email protected]. For questions, contact Tonya Sartin.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including The University Of Tennessee System Office in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tonya Sartin at (865) 974-7483. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from The University Of Tennessee System Office?
All active and historical solicitations from The University Of Tennessee System Office are tracked and searchable. As a higher ed agency, The University Of Tennessee System Office regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 17, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from The University Of Tennessee System Office for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Knoxville, TN. Review the full solicitation for detailed scope requirements.
