The University of Tennessee - Musical Instruments and Instrument Repairs - RFP BID1000348 (2026)
The University Of Tennessee System OfficeHigher Ed · Knoxville, TN- Due
- Dec 3, 2026
- 18 days left
- Posted
- Nov 6, 2026
- Contract term
- 5 years
- Primary contact
- Logan Hurt
- (865) 974-3626
The 30-second brief
The University of Tennessee Natalie L. Haslam College of Music seeks a qualified local vendor within a 40-mile radius of the Knoxville campus to provide comprehensive musical instrument, equipment, accessory, maintenance, and repair services. The scope covers bands, orchestras, chamber ensembles, jazz studies, choral programs, keyboard studies, strings, woodwinds, brass, percussion, music education, and faculty performance activities. Services include expedited procurement, routine and emergency repair support, pickup and delivery, loaner instruments, on-site evaluation, and maintenance for over 500 university-owned instruments. The submission deadline is December 3, 2026, at 2:00 PM EST, with questions due by November 30, 2026. The initial contract term is 5 years from January 1, 2027, through December 31, 2031. Evaluation is based on a technical proposal (700 points) and cost proposal (300 points).
Technical Proposal (700 points), Cost Proposal (300 points)
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Summary
The University of Tennessee Natalie L. Haslam College of Music seeks a qualified local vendor within a 40-mile radius of the Knoxville campus to provide comprehensive musical instrument, equipment, accessory, maintenance, and repair services.
The scope covers bands, orchestras, chamber ensembles, jazz studies, choral programs, keyboard studies, strings, woodwinds, brass, percussion, music education, and faculty performance activities. Services include expedited procurement, routine and emergency repair support, pickup and delivery, loaner instruments, on-site evaluation, and maintenance for over 500 university-owned instruments. The submission deadline is December 3, 2026, at 2:00 PM EST, with questions due by November 30, 2026. The initial contract term is 5 years from January 1, 2027, through December 31, 2031. Evaluation is based on a technical proposal (700 points) and cost proposal (300 points).
EVALUATION CRITERIA
Technical Proposal (700 points), Cost Proposal (300 points)
- Submit to
- [email protected]
- Scope location
- Knoxville, TN
- Reported agency
- The University of Tennessee
Questions about this RFP
How do I respond to this RFP from The University Of Tennessee System Office?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. Submissions should be delivered to: [email protected]. For questions, contact Logan Hurt.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including The University Of Tennessee System Office in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Logan Hurt at (865) 974-3626. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Proposal (700 points), Cost Proposal (300 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from The University Of Tennessee System Office?
All active and historical solicitations from The University Of Tennessee System Office are tracked and searchable. As a higher ed agency, The University Of Tennessee System Office regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from The University Of Tennessee System Office for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Knoxville, TN. Review the full solicitation for detailed scope requirements.
