The University of Tennessee System Office - Generator Preventative Maintenance and Emergency Repair - RFP BID1000344 (2026)
The University Of Tennessee System OfficeHigher Ed · Knoxville, TN- Due
- Nov 23, 2026
- 8 days left
- Posted
- Nov 2, 2026
- Contract term
- 3 years
- Primary contact
- Sheretha Peart
- (901) 448-2438
The 30-second brief
The University of Tennessee Health Sciences (UTHS) seeks proposals from qualified contractors for comprehensive preventative maintenance, inspection, testing, and emergency repair services for backup generators located across the campus in Memphis, TN. The scope encompasses quarterly preventive maintenance, diesel and natural gas generator servicing, automatic transfer switches (ATS), generator paralleling switchgear, control systems, starting batteries, fuel and cooling systems, operational testing, and 24/7/365 emergency repair services with a required 4-hour response time. The initial contract term runs from December 1, 2026, to November 30, 2029, with up to 2 additional one-year renewal options. A mandatory pre-bid site visit is scheduled for November 10, 2026, at the UTHS Facilities Physical Plant. Proposals are due by November 23, 2026, at 5:00 PM CST, and will be evaluated based on a 1,000-point scale comprising 700 points for technical proposal and 300 points for cost proposal.
Technical Proposal (700 points), Cost Proposal (300 points)
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Summary
The University of Tennessee Health Sciences (UTHS) seeks proposals from qualified contractors for comprehensive preventative maintenance, inspection, testing, and emergency repair services for backup generators located across the campus in Memphis, TN. The scope encompasses quarterly preventive maintenance, diesel and natural gas generator servicing, automatic transfer switches (ATS), generator paralleling switchgear, control systems, starting batteries, fuel and cooling systems, operational testing, and 24/7/365 emergency repair services with a required 4-hour response time.
The initial contract term runs from December 1, 2026, to November 30, 2029, with up to 2 additional one-year renewal options. A mandatory pre-bid site visit is scheduled for November 10, 2026, at the UTHS Facilities Physical Plant. Proposals are due by November 23, 2026, at 5:00 PM CST, and will be evaluated based on a 1,000-point scale comprising 700 points for technical proposal and 300 points for cost proposal.
EVALUATION CRITERIA
Technical Proposal (700 points), Cost Proposal (300 points)
REQUIRED ATTACHMENTS
4- Tennessee Procurement Protection Act Certification
- Insurance Certificate
- Contractor's License
- Drug-Free Workplace Affidavit
- Duration
- 36 months
- Scope location
- Memphis, TN
Questions about this RFP
How do I respond to this RFP from The University Of Tennessee System Office?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 23, 2026. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Sheretha Peart.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including The University Of Tennessee System Office in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sheretha Peart at (901) 448-2438. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Proposal (700 points), Cost Proposal (300 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from The University Of Tennessee System Office?
All active and historical solicitations from The University Of Tennessee System Office are tracked and searchable. As a higher ed agency, The University Of Tennessee System Office regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Tennessee Procurement Protection Act Certification, Insurance Certificate, Contractor's License, Drug-Free Workplace Affidavit. Review the full document from The University Of Tennessee System Office for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Memphis, TN. Review the full solicitation for detailed scope requirements.
