Keys Energy Services - Secondary Easement Pole Relocations - KEYS BID 22-26 (2026)
Key West Utility BoardCity · FL- Due
- Oct 23, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Tyler Randolph
The 30-second brief
Keys Energy Services requests proposals from qualified and experienced electrical distribution contractors to perform pole installation and associated electrical distribution work under KEYS BID 22-26. The project consists of the installation of approximately 151 distribution poles throughout KEYS' 13.8 kV distribution system in Monroe County, Florida, including relocating approximately 145 customer service drops, constructing new front-street primary facilities using ductile iron poles, and transferring service drops to new facilities within rights-of-way. Work involves operating on or near energized primary lines, removing existing wood stub poles, and sidewalk concrete repair. Proposals are due electronically via VendorLink or DemandStar by 10:00 a.m. on Friday, October 23, 2026, with written questions due by October 9, 2026. Bidders must provide a bid bond or cashier's check for 5 percent of the proposal amount and comply with Florida Maintenance of Traffic (MOT) and APPA safety manual requirements.
Installation of approximately 151 distribution poles; relocation of approximately 145 customer service drops; construction of new front-street primary facilities using ductile iron poles; removal of customer service drops from rear easements; installation of new secondary service drops; transferring service drops to new facilities within front-street rights-of-way; removal of existing wood stub poles; sidewalk saw-cutting and concrete patching
Experience with similar projects, Range and suitability of services provided, Project management approach, Pricing, References
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Summary
Keys Energy Services requests proposals from qualified and experienced electrical distribution contractors to perform pole installation and associated electrical distribution work under KEYS BID 22-26.
The project consists of the installation of approximately 151 distribution poles throughout KEYS' 13.8 kV distribution system in Monroe County, Florida, including relocating approximately 145 customer service drops, constructing new front-street primary facilities using ductile iron poles, and transferring service drops to new facilities within rights-of-way. Work involves operating on or near energized primary lines, removing existing wood stub poles, and sidewalk concrete repair. Proposals are due electronically via VendorLink or DemandStar by 10:00 a.m. on Friday, October 23, 2026, with written questions due by October 9, 2026. Bidders must provide a bid bond or cashier's check for 5 percent of the proposal amount and comply with Florida Maintenance of Traffic (MOT) and APPA safety manual requirements.
EVALUATION CRITERIA
5- Experience with similar projects
- Range and suitability of services provided
- Project management approach
- Pricing
- References
REQUIRED DELIVERABLES
8- Installation of approximately 151 distribution poles
- Relocation of approximately 145 customer service drops
- Construction of new front-street primary facilities using ductile iron poles
- Removal of customer service drops from rear easements
- Installation of new secondary service drops
- Transferring service drops to new facilities within front-street rights-of-way
- Removal of existing wood stub poles
- Sidewalk saw-cutting and concrete patching
REQUIRED ATTACHMENTS
12- Bid Bond or Cashier's Check for 5% of Total
- Proposal Page
- Insurance Agent's Statement
- Bidder's Statement
- Safety Compliance Affidavit
- Drug-Free Workplace Statement
- Public Entity Crimes Sworn Statement
- Hourly Rates for Labor and Equipment
- References
- Safety History
- Unit Price Spreadsheet
- Proposed Schedule for Project
REQUIRED STAFFING
4- Submit to
- www.myvendorlink.com or www.DemandStar.com
- Scope location
- Key West, FL
- Reported agency
- Keys Energy Services
Questions about this RFP
How do I respond to this RFP from Key West Utility Board?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.myvendorlink.com or www.DemandStar.com. For questions, contact Tyler Randolph.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Key West Utility Board in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tyler Randolph. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Supervisor, Foreman, Crew Personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Installation of approximately 151 distribution poles; relocation of approximately 145 customer service drops; construction of new front-street primary facilities using ductile iron poles; removal of customer service drops from rear easements; installation of new secondary service drops; transferring. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with similar projects, Range and suitability of services provided, Project management approach, Pricing, References" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Key West Utility Board?
All active and historical solicitations from Key West Utility Board are tracked and searchable. As a city agency, Key West Utility Board regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond or Cashier's Check for 5% of Total, Proposal Page, Insurance Agent's Statement, Bidder's Statement, Safety Compliance Affidavit, Drug-Free Workplace Statement, Public Entity Crimes Sworn Stat. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Key West Utility Board for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Key West, FL. Review the full solicitation for detailed scope requirements.