Keys Energy Services - Aerial Damage Assessment During Emergency Situations - KEYS Bid 16-26 (2026)
Key West Utility BoardCity · FL- Due
- Nov 20, 2026
- 16 days left
- Contract term
- 3 years
- Primary contact
- Tyler Randolph
- (305) 295-1067
The 30-second brief
Keys Energy Services is seeking proposals from qualified helicopter contractors to provide emergency-response aerial damage assessment of KEYS' electrical system following hurricanes, tropical storms, severe weather events, or other emergency conditions. Services include aerial inspection of transmission and distribution facilities, substations, associated electrical components, structures, and surrounding rights-of-way throughout KEYS' service territory in the Lower Florida Keys, Monroe County. The contractor shall be capable of responding within twenty-four hours of issuance of a task order, providing helicopter, flight crew, fuel, service territory photos, and optional repair and replacement work for static wire, insulators, and conductors. Proposals are due by November 20, 2026, at 10:00 a.m., with questions due by November 6, 2026, at noon. The contract term is three years.
Mobilization/Demobilization per occurrence, Aircraft and required flight crew per flight hour, Observer/Aerial Inspector per hour, Data Recorder per hour, Ground-support personnel per hour, Indemnity Fee, Static wire repair or replacement per hour, Insulator repair or replacement per hour, Conductor repair or replacement per hour, Qualified repair crew per hour
Experience with similar projects, Range and suitability of services provided, Project management approach, Pricing
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Summary
Keys Energy Services is seeking proposals from qualified helicopter contractors to provide emergency-response aerial damage assessment of KEYS' electrical system following hurricanes, tropical storms, severe weather events, or other emergency conditions.
Services include aerial inspection of transmission and distribution facilities, substations, associated electrical components, structures, and surrounding rights-of-way throughout KEYS' service territory in the Lower Florida Keys, Monroe County. The contractor shall be capable of responding within twenty-four hours of issuance of a task order, providing helicopter, flight crew, fuel, service territory photos, and optional repair and replacement work for static wire, insulators, and conductors. Proposals are due by November 20, 2026, at 10:00 a.m., with questions due by November 6, 2026, at noon. The contract term is three years.
EVALUATION CRITERIA
4- Experience with similar projects
- Range and suitability of services provided
- Project management approach
- Pricing
REQUIRED DELIVERABLES
10- Mobilization/Demobilization per occurrence
- Aircraft and required flight crew per flight hour
- Observer/Aerial Inspector per hour
- Data Recorder per hour
- Ground-support personnel per hour
- Indemnity Fee
- Static wire repair or replacement per hour
- Insulator repair or replacement per hour
- Conductor repair or replacement per hour
- Qualified repair crew per hour
REQUIRED ATTACHMENTS
Proposal Pages, Bidder’s Statement, Public Entity Crimes Sworn Statement, Drug-Free Workplace Statement, Safety Compliance Affidavit, Insurance Agent’s Statement, Certification Regarding Debarment Suspension, Certification for Contracts Grants Loans & Cooperative Agreements, Aircraft make model registration base location seating capacity payload range equipment and operational limitations, List of all equipment available during an emergency situation with FEMA equipment code
REQUIRED STAFFING
5- Submit to
- www.myvendorlink.com or www.DemandStar.com
- Scope location
- Key West, FL
- Reported agency
- Keys Energy Services
Questions about this BID
How do I respond to this Bid from Key West Utility Board?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.myvendorlink.com or www.DemandStar.com. For questions, contact Tyler Randolph.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Key West Utility Board in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tyler Randolph at (305) 295-1067. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Pilot in Command, Observer/Aerial Inspector, Data Recorder, Ground Support, Qualified repair crew. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Mobilization/Demobilization per occurrence, Aircraft and required flight crew per flight hour, Observer/Aerial Inspector per hour, Data Recorder per hour, Ground-support personnel per hour, Indemnity Fee, Static wire repair or replacement per hour, Insulator repair or replacement per hour, Conductor. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with similar projects, Range and suitability of services provided, Project management approach, Pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Key West Utility Board?
All active and historical solicitations from Key West Utility Board are tracked and searchable. As a city agency, Key West Utility Board regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Pages, Bidder’s Statement, Public Entity Crimes Sworn Statement, Drug-Free Workplace Statement, Safety Compliance Affidavit, Insurance Agent’s Statement, Certification Regarding Debarment Sus. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Key West Utility Board for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Key West, FL. Review the full solicitation for detailed scope requirements.