Jefferson County Term Contract for Asphalt Products IFB 26-034/CG 2026
Jefferson CountyCounty · Beaumont, TX- Due
- Jul 22, 2026
- Deadline passed
- Posted
- Jun 16, 2026
- Contract term
- 1 year
- Primary contact
- Cindy Greene
- (409) 835-8593
The 30-second brief
Jefferson County is soliciting sealed bids for a term contract for asphalt products under IFB 26-034/CG. The procurement includes various grades of asphaltic products such as CRS-2 Emulsion, SS-1, SS-1H (Trackless Tack), and AE-P. Bidders must provide pricing for direct pickup at their facility, delivery to the Precinct 3 storage tank in Port Arthur, and delivery to various project locations within Precincts 1 through 4. The contract term is for one year with options to renew for four additional years. Bids must include one original and two copies. The county encourages participation from DBE, M/WBE, and HUB firms. A pre-bid conference will not be held. Questions are due by June 29, 2026, and sealed bids are due by 11:00 AM CT on July 22, 2026.
Original bid, Two copies, Completed specifications packet, SAM registration proof, Form 1295, Certificate of Insurance, Bid Form, Vendor References, Signature Page, Conflict of Interest Questionnaire, HUB Subcontracting Participation Declaration Form, Residence Certification/Tax Form, Bid Affidavit
Most responsible and responsive bidder, best value, price, qualifications, delivery time, performance data
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Summary
Jefferson County is soliciting sealed bids for a term contract for asphalt products under IFB 26-034/CG. The procurement includes various grades of asphaltic products such as CRS-2 Emulsion, SS-1, SS-1H (Trackless Tack), and AE-P. Bidders must provide pricing for direct pickup at their facility, delivery to the Precinct 3 storage tank in Port Arthur, and delivery to various project locations within Precincts 1 through 4.
The contract term is for one year with options to renew for four additional years. Bids must include one original and two copies. The county encourages participation from DBE, M/WBE, and HUB firms. A pre-bid conference will not be held. Questions are due by June 29, 2026, and sealed bids are due by 11:00 AM CT on July 22, 2026.
EVALUATION CRITERIA
6- Most responsible and responsive bidder
- Best value
- Price
- Qualifications
- Delivery time
- Performance data
REQUIRED DELIVERABLES
13- Original bid
- Two copies
- Completed specifications packet
- SAM registration proof
- Form 1295
- Certificate of Insurance
- Bid Form
- Vendor References
- Signature Page
- Conflict of Interest Questionnaire
- HUB Subcontracting Participation Declaration Form
- Residence Certification/Tax Form
- Bid Affidavit
REQUIRED ATTACHMENTS
16- HUB/SBE/MBE/WBE Certification
- SAM Registration Proof
- Form 1295
- Certificate of Insurance
- Bid Form
- Vendor References
- Signature Page
- Certification Regarding Lobbying
- Conflict of Interest Questionnaire
- Good Faith Effort Determination Checklist
- Notice of Intent
- HUB Subcontracting Participation Declaration Form
- Residence Certification/Tax Form
- House Bill 89 Verification
- Senate Bill 252 Certification
- Bid Affidavit
- Submit to
- Jefferson County Purchasing Department, 1149 Pearl Street, 1st Floor, Beaumont, Texas 77701
- Scope location
- Beaumont, TX
Questions about this IFB
How do I respond to this IFB from Jefferson County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Jefferson County Purchasing Department, 1149 Pearl Street, 1st Floor, Beaumont, Texas 77701. For questions, contact Cindy Greene.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Jefferson County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cindy Greene at (409) 835-8593. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Original bid, Two copies, Completed specifications packet, SAM registration proof, Form 1295, Certificate of Insurance, Bid Form, Vendor References, Signature Page, Conflict of Interest Questionnaire, HUB Subcontracting Participation Declaration Form, Residence Certification/Tax Form, Bid Affidavit. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Most responsible and responsive bidder, best value, price, qualifications, delivery time, performance data" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Jefferson County?
All active and historical solicitations from Jefferson County are tracked and searchable. As a county agency, Jefferson County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: HUB/SBE/MBE/WBE Certification, SAM Registration Proof, Form 1295, Certificate of Insurance, Bid Form, Vendor References, Signature Page, Certification Regarding Lobbying, Conflict of Interest Question. Review the full document from Jefferson County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Beaumont, TX. Review the full solicitation for detailed scope requirements.