Jefferson County Term Contract for Aviation Fuel for Jack Brooks Regional Airport IFB 26-055/CG 2026
Jefferson CountyCounty · Beaumont, TX- Due
- Oct 7, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 3 years
- Primary contact
- Cindy Greene
- (409) 835-8593
The 30-second brief
Jefferson County is soliciting sealed bids under IFB 26-055/CG for a three-year term contract to provide aviation fuel at Jack Brooks Regional Airport (BPT). The procurement covers AV Gas Low Lead 100 and Jet A fuel, with estimated annual volumes of 40,000 and 740,000 gallons respectively. The contract also requires the provision of refueler trucks, including one 3,000-gallon Jet A truck, one 5,000-gallon Jet A truck, and one AV Gas truck. Bidders must provide point-of-sale software for credit card processing, including military AIRCARDs. Bids are due by October 7, 2026, at 11:00 AM CT. A question deadline is set for September 14, 2026. Requirements include DBE/MBE/WBE participation encouragement and specific insurance coverages including $1,000,000 in public liability.
Original and two copies of bid, Bid Form, Bidder Information Form, Offer to Contract Form, Bid Affidavit, Conflict of Interest Questionnaire, Residence Certification/Tax Form, House Bill 89 Verification, Senate Bill 252 Certification
Lowest and best bid, price, qualifications, operating costs, delivery time, maintenance requirements, performance data
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Summary
Jefferson County is soliciting sealed bids under IFB 26-055/CG for a three-year term contract to provide aviation fuel at Jack Brooks Regional Airport (BPT).
The procurement covers AV Gas Low Lead 100 and Jet A fuel, with estimated annual volumes of 40,000 and 740,000 gallons respectively. The contract also requires the provision of refueler trucks, including one 3,000-gallon Jet A truck, one 5,000-gallon Jet A truck, and one AV Gas truck. Bidders must provide point-of-sale software for credit card processing, including military AIRCARDs. Bids are due by October 7, 2026, at 11:00 AM CT. A question deadline is set for September 14, 2026. Requirements include DBE/MBE/WBE participation encouragement and specific insurance coverages including $1,000,000 in public liability.
EVALUATION CRITERIA
7- Lowest and best bid
- Price
- Qualifications
- Operating costs
- Delivery time
- Maintenance requirements
- Performance data
REQUIRED DELIVERABLES
9- Original and two copies of bid
- Bid Form
- Bidder Information Form
- Offer to Contract Form
- Bid Affidavit
- Conflict of Interest Questionnaire
- Residence Certification/Tax Form
- House Bill 89 Verification
- Senate Bill 252 Certification
REQUIRED ATTACHMENTS
5- SAM Registration Proof
- Form 1295
- Certificate of Insurance
- DBE/ACDBE Certification
- VetHUB Subcontracting Plan
- Submit to
- Jefferson County Purchasing Department, 1149 Pearl Street, 1st Floor, Beaumont, Texas 77701
- Scope location
- Beaumont, TX
Questions about this IFB
How do I respond to this IFB from Jefferson County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Jefferson County Purchasing Department, 1149 Pearl Street, 1st Floor, Beaumont, Texas 77701. For questions, contact Cindy Greene.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Jefferson County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cindy Greene at (409) 835-8593. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Original and two copies of bid, Bid Form, Bidder Information Form, Offer to Contract Form, Bid Affidavit, Conflict of Interest Questionnaire, Residence Certification/Tax Form, House Bill 89 Verification, Senate Bill 252 Certification. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bid, price, qualifications, operating costs, delivery time, maintenance requirements, performance data" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Jefferson County?
All active and historical solicitations from Jefferson County are tracked and searchable. As a county agency, Jefferson County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: SAM Registration Proof, Form 1295, Certificate of Insurance, DBE/ACDBE Certification, VetHUB Subcontracting Plan. Review the full document from Jefferson County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Beaumont, TX. Review the full solicitation for detailed scope requirements.