Garden City School District - Vendor Fluid Milk and Other Dairy Bid RFP - 2026
Garden City Unified School District 457School · Garden City, KS- Due
- Jun 12, 2026
- Deadline passed
- Posted
- May 8, 2026
- Contract term
- 1 year
- Primary contact
- Jill Reagle
- (620) 805-7080
The 30-second brief
Garden City School District Child Nutrition and Wellness Department seeks proposals for fluid milk and other dairy products, including lowfat white milk, skim chocolate milk, whole fat milk, buttermilk, and various cheeses, on a firm fixed line item annual contract for the 2026-2027 school year. Deliveries are required for nine school sites in Garden City, Kansas, between 5:00 AM and 1:30 PM, Monday through Friday. Bids are due by Friday, June 12, 2026, at 1:00 PM. The contract term is effective from July 1, 2026, through June 30, 2027. Bidders must provide an online ordering website, temperature-controlled refrigerated delivery trucks, HACCP compliance, and nutritional/allergen information.
Fluid milk, Skim chocolate milk, Skim strawberry/vanilla shake, Whole fat milk, Skim chocolate milk 12oz bottles, Skim strawberry milk 12oz bottles, White skim milk 12oz bottles, Buttermilk, Monterey jack shredded cheese, White sliced cheese, Cubed cheese, String cheese, Pizza blend cheese, American cheese sliced, American cheese shredded, Sour cream reduced fat, Cottage cheese 2% fat
Price, delivery terms, compliance with specifications and terms
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Summary
Garden City School District Child Nutrition and Wellness Department seeks proposals for fluid milk and other dairy products, including lowfat white milk, skim chocolate milk, whole fat milk, buttermilk, and various cheeses, on a firm fixed line item annual contract for the 2026-2027 school year.
Deliveries are required for nine school sites in Garden City, Kansas, between 5:00 AM and 1:30 PM, Monday through Friday. Bids are due by Friday, June 12, 2026, at 1:00 PM. The contract term is effective from July 1, 2026, through June 30, 2027. Bidders must provide an online ordering website, temperature-controlled refrigerated delivery trucks, HACCP compliance, and nutritional/allergen information.
EVALUATION CRITERIA
3- Price
- Delivery terms
- Compliance with specifications and terms
REQUIRED DELIVERABLES
17- Fluid milk
- Skim chocolate milk
- Skim strawberry/vanilla shake
- Whole fat milk
- Skim chocolate milk 12oz bottles
- Skim strawberry milk 12oz bottles
- White skim milk 12oz bottles
- Buttermilk
- Monterey jack shredded cheese
- White sliced cheese
- Cubed cheese
- String cheese
- Pizza blend cheese
- American cheese sliced
- American cheese shredded
- Sour cream reduced fat
- Cottage cheese 2% fat
REQUIRED ATTACHMENTS
Signatures & checklist page, USB flash drive containing case prices on the 2026-27 USD 457 Bid Specs worksheet, Vendor Questionnaire page, HACCP Compliance Documentation, Signed Certification Regarding Lobbying, Signed Debarment and Suspension Form
- Submit to
- Garden City School District, Child Nutrition and Wellness Dept., 1205 Fleming, Garden City, KS 67846
- Duration
- 12 months
- Scope location
- Garden City, KS
- Reported agency
- Garden City School District
Questions about this RFP
How do I respond to this RFP from Garden City Unified School District 457?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Garden City School District, Child Nutrition and Wellness Dept., 1205 Fleming, Garden City, KS 67846. For questions, contact Jill Reagle.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Garden City Unified School District 457 in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jill Reagle at (620) 805-7080. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fluid milk, Skim chocolate milk, Skim strawberry/vanilla shake, Whole fat milk, Skim chocolate milk 12oz bottles, Skim strawberry milk 12oz bottles, White skim milk 12oz bottles, Buttermilk, Monterey jack shredded cheese, White sliced cheese, Cubed cheese, String cheese, Pizza blend cheese, American. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, delivery terms, compliance with specifications and terms" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Garden City Unified School District 457?
All active and historical solicitations from Garden City Unified School District 457 are tracked and searchable. As a school agency, Garden City Unified School District 457 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signatures & checklist page, USB flash drive containing case prices on the 2026-27 USD 457 Bid Specs worksheet, Vendor Questionnaire page, HACCP Compliance Documentation, Signed Certification Regardin. Review the full document from Garden City Unified School District 457 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Garden City, KS. Review the full solicitation for detailed scope requirements.