Garden City Public Schools - Vendor Produce Bid and Food Products RFP 2026
Garden City Unified School District 457School · Garden City, KS- Due
- Jun 12, 2026
- Deadline passed
- Posted
- May 8, 2026
- Contract term
- 1 year
- Primary contact
- Jill Reagle
- (620) 805-7080
The 30-second brief
Garden City School District seeks proposals for an annual contract to supply fresh produce, perishables, frozen pizza, frozen potato, bread, and juice across 18 school sites including 11 elementary schools, 2 middle schools, 2 intermediate schools, 1 high school, an alternative school, and an Early Childhood Center. The procurement requires fair market pricing for produce and firm annual pricing for non-produce items effective July 1, 2026, through June 30, 2027. Bidders must provide an online order entry and item inquiry website, comply with HACCP safety standards and Buy American provisions, and submit proposals with a USB drive containing completed bid specs by June 12, 2026, 1:00 PM. Questions are due by May 22, 2026, 3:00 PM.
Fresh Produce, Perishables, Frozen Pizza, Frozen Potato, Bread, And Juice
Lowest bidder on all line items combined, qualified bid list, previous dealings, references, inspections
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Summary
Garden City School District seeks proposals for an annual contract to supply fresh produce, perishables, frozen pizza, frozen potato, bread, and juice across 18 school sites including 11 elementary schools, 2 middle schools, 2 intermediate schools, 1 high school, an alternative school, and an Early Childhood Center.
The procurement requires fair market pricing for produce and firm annual pricing for non-produce items effective July 1, 2026, through June 30, 2027. Bidders must provide an online order entry and item inquiry website, comply with HACCP safety standards and Buy American provisions, and submit proposals with a USB drive containing completed bid specs by June 12, 2026, 1:00 PM. Questions are due by May 22, 2026, 3:00 PM.
EVALUATION CRITERIA
5- Lowest bidder on all line items combined
- Qualified bid list
- Previous dealings
- References
- Inspections
REQUIRED DELIVERABLES
6- Fresh Produce
- Perishables
- Frozen Pizza
- Frozen Potato
- Bread
- Juice
REQUIRED ATTACHMENTS
USB flash drive containing case prices on the 2026-27 USD 457 Bid Specs worksheet, Vendor Questionnaire page, HACCP Compliance Documentation, Signed Certification Regarding Lobbying, Signed Debarment and Suspension Form, Signatures & checklist page
REQUIRED STAFFING
Distributor Representative, K-12 Specialist
- Submit to
- Garden City School District, Child Nutrition and Wellness Dept., 1205 Fleming, Garden City, KS 67846
- Scope location
- Garden City, KS
- Reported agency
- Garden City Public Schools
Questions about this RFP
How do I respond to this RFP from Garden City Unified School District 457?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Garden City School District, Child Nutrition and Wellness Dept., 1205 Fleming, Garden City, KS 67846. For questions, contact Jill Reagle.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Garden City Unified School District 457 in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jill Reagle at (620) 805-7080. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Distributor Representative, K-12 Specialist. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Fresh Produce, Perishables, Frozen Pizza, Frozen Potato, Bread, And Juice. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest bidder on all line items combined, qualified bid list, previous dealings, references, inspections" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Garden City Unified School District 457?
All active and historical solicitations from Garden City Unified School District 457 are tracked and searchable. As a school agency, Garden City Unified School District 457 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: USB flash drive containing case prices on the 2026-27 USD 457 Bid Specs worksheet, Vendor Questionnaire page, HACCP Compliance Documentation, Signed Certification Regarding Lobbying, Signed Debarment. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Garden City Unified School District 457 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Garden City, KS. Review the full solicitation for detailed scope requirements.