Garden City Public School District - Vendor Food and Non-Food Supply Bid - RFP 2026
Garden City Unified School District 457School · Garden City, KS- Due
- Jun 12, 2026
- Deadline passed
- Posted
- May 8, 2026
- Contract term
- 1 year
- Primary contact
- Jill Reagle
- (620) 805-7080
The 30-second brief
Garden City Public School District Child Nutrition and Wellness Department is seeking proposals for the purchase of commercially purchased food and non-food supply items under a firm fixed line item annual contract effective July 1, 2026 through June 30, 2027. The district serves approximately 7,800 students across 18 school sites and requires reliable supply, online ordering capabilities, nutritional tracking, and scheduled deliveries. Proposals are due by June 12, 2026, at 1:00 PM, with a clarification deadline of May 22, 2026. Submissions must include an electronic bid book on a USB drive and required compliance forms.
Commercially purchased food and non-food items
Price, previous dealings with vendors, customer references, inspections of other supplies or services
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Summary
Garden City Public School District Child Nutrition and Wellness Department is seeking proposals for the purchase of commercially purchased food and non-food supply items under a firm fixed line item annual contract effective July 1, 2026 through June 30, 2027.
The district serves approximately 7,800 students across 18 school sites and requires reliable supply, online ordering capabilities, nutritional tracking, and scheduled deliveries. Proposals are due by June 12, 2026, at 1:00 PM, with a clarification deadline of May 22, 2026. Submissions must include an electronic bid book on a USB drive and required compliance forms.
EVALUATION CRITERIA
4- Price
- Previous dealings with vendors
- Customer references
- Inspections of other supplies or services
REQUIRED DELIVERABLES
Commercially purchased food and non-food items
REQUIRED ATTACHMENTS
USB flash drive containing case prices on the 2026 - 27 USD 457 Bid Specs worksheet, Vendor Questionnaire page, HACCP Compliance Documentation, Signed Certification Regarding Lobbying, Signed Debarment and Suspension Form, Signatures & checklist page
- Submit to
- Garden City School District, Child Nutrition and Wellness Dept., 1205 Fleming, Garden City, KS 67846
- Scope location
- Garden City, KS
- Reported agency
- Garden City Public School District
Questions about this RFP
How do I respond to this RFP from Garden City Unified School District 457?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Garden City School District, Child Nutrition and Wellness Dept., 1205 Fleming, Garden City, KS 67846. For questions, contact Jill Reagle.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Garden City Unified School District 457 in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jill Reagle at (620) 805-7080. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Commercially purchased food and non-food items. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, previous dealings with vendors, customer references, inspections of other supplies or services" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Garden City Unified School District 457?
All active and historical solicitations from Garden City Unified School District 457 are tracked and searchable. As a school agency, Garden City Unified School District 457 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: USB flash drive containing case prices on the 2026 - 27 USD 457 Bid Specs worksheet, Vendor Questionnaire page, HACCP Compliance Documentation, Signed Certification Regarding Lobbying, Signed Debarmen. Review the full document from Garden City Unified School District 457 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Garden City, KS. Review the full solicitation for detailed scope requirements.