City of Salem WWTP Lab Testing Bids Request for Proposals 2026
City of SalemCity · Salem, MO- Due
- Nov 30, 2026
- 17 days left
- Posted
- Nov 6, 2026
- Primary contact
- Matt Hutsell
- (573) 247-2541
The 30-second brief
The City of Salem, Missouri requests proposals from qualified laboratories to provide wastewater treatment plant (WWTP) lab sample testing services, including weekly and monthly effluent and influent sampling, quarterly effluent testing, and test results. Required testing encompasses E-Coli, ammonia as N, TKN (Total Kjeldahl Nitrogen), nitrate + nitrite, total phosphorus, total nitrogen, T.S.S. total suspended solids, MLSS, BOD5 biochemical oxygen demand, cadmium, copper, lead, hardness, oil and grease, chromium III and VI, cyanide, nickel, silver, and zinc. Bids are due by November 30, 2026, at 3:00 PM, and must be submitted to the City Clerk at 400 N. Iron Street, Salem, MO 65560. A public bid opening will be held at City Hall Council Chambers, 202 N. Washington St., Salem, MO at 3:15 PM on November 30, 2026. Submission must include pricing, yearly bid total of lab testing amounts, mandatory municipal references, and 24-hour notifications for test problems or inability to continue testing. Evaluation is based on lowest responsible bidder, considering price, local vendor preference for Dent County, and contractor capability.
Weekly Effluent samples (E-Coli, Ammonia as N, TKN, Nitrate + Nitrite, Total Phosphorus, Total Nitrogen), Weekly Influent samples (T.S.S., MLSS), Monthly Effluent samples (BOD5, T.S.S., Cadmium, Copper, Lead, Hardness), Monthly Influent samples (BOD5, T.S.S., Ammonia as N, Nitrate + Nitrite, TKN, Total Phosphorus), Quarterly Effluent samples (Oil & Grease, Chromium III, Chromium VI, Cyanide, Nickel, Silver, Zinc), 24-hour problem/inability notifications, Three municipal references, Yearly bid total of lab testing amounts
Price, Lowest responsible bidder, Ability and capacity, Past performance, Financial resources, Local preference factor
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Summary
The City of Salem, Missouri requests proposals from qualified laboratories to provide wastewater treatment plant (WWTP) lab sample testing services, including weekly and monthly effluent and influent sampling, quarterly effluent testing, and test results.
Required testing encompasses E-Coli, ammonia as N, TKN (Total Kjeldahl Nitrogen), nitrate + nitrite, total phosphorus, total nitrogen, T.S.S. total suspended solids, MLSS, BOD5 biochemical oxygen demand, cadmium, copper, lead, hardness, oil and grease, chromium III and VI, cyanide, nickel, silver, and zinc. Bids are due by November 30, 2026, at 3:00 PM, and must be submitted to the City Clerk at 400 N. Iron Street, Salem, MO 65560. A public bid opening will be held at City Hall Council Chambers, 202 N. Washington St., Salem, MO at 3:15 PM on November 30, 2026. Submission must include pricing, yearly bid total of lab testing amounts, mandatory municipal references, and 24-hour notifications for test problems or inability to continue testing. Evaluation is based on lowest responsible bidder, considering price, local vendor preference for Dent County, and contractor capability.
EVALUATION CRITERIA
6- Price
- Lowest responsible bidder
- Ability and capacity
- Past performance
- Financial resources
- Local preference factor
REQUIRED DELIVERABLES
Weekly Effluent samples (E-Coli, Ammonia as N, TKN, Nitrate + Nitrite, Total Phosphorus, Total Nitrogen), Weekly Influent samples (T.S.S., MLSS), Monthly Effluent samples (BOD5, T.S.S., Cadmium, Copper, Lead, Hardness), Monthly Influent samples (BOD5, T.S.S., Ammonia as N, Nitrate + Nitrite, TKN, Total Phosphorus), Quarterly Effluent samples (Oil & Grease, Chromium III, Chromium VI, Cyanide, Nickel, Silver, Zinc), 24-hour problem/inability notifications, Three municipal references, Yearly bid total of lab testing amounts
REQUIRED ATTACHMENTS
5- Bid form
- Vendor and Bid List Information form
- Three municipal references
- Detailed manufacturer's specifications
- City Business or Contractor License
- Submit to
- City of Salem, Missouri, Office of City Clerk, 400 N. Iron Street, Salem, MO 65560
- Scope location
- Salem, MO
Questions about this RFP
How do I respond to this RFP from City of Salem?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Salem, Missouri, Office of City Clerk, 400 N. Iron Street, Salem, MO 65560. For questions, contact Matt Hutsell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Salem in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Hutsell at (573) 247-2541. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Weekly Effluent samples (E-Coli, Ammonia as N, TKN, Nitrate + Nitrite, Total Phosphorus, Total Nitrogen), Weekly Influent samples (T.S.S., MLSS), Monthly Effluent samples (BOD5, T.S.S., Cadmium, Copper, Lead, Hardness), Monthly Influent samples (BOD5, T.S.S., Ammonia as N, Nitrate + Nitrite, TKN, To. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Lowest responsible bidder, Ability and capacity, Past performance, Financial resources, Local preference factor" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Salem?
All active and historical solicitations from City of Salem are tracked and searchable. As a city agency, City of Salem regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid form, Vendor and Bid List Information form, Three municipal references, Detailed manufacturer's specifications, City Business or Contractor License. Review the full document from City of Salem for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, MO. Review the full solicitation for detailed scope requirements.
