City of Salem Wastewater Lift Station Maintenance Proposals RFP 2026
City of SalemCity · Salem, MO- Due
- Nov 30, 2026
- 17 days left
- Posted
- Nov 6, 2026
- Contract term
- 3 years
- Primary contact
- Kyle Wofford
- (573) 729-3061
The 30-second brief
The City of Salem, Missouri is soliciting proposals for a scheduled preventative maintenance agreement for 5 wastewater lift stations consisting of 9 pumps, over a period of three years. The scope requires a complete and thorough 11-point inspection of pumps and controls at each site including Al Brown, Bryson, Westwood Subdivision, T.C.R.C, and Walnut Hill lift stations. Work involves checking motor insulation values, control panel connections, voltage supply, equipment rotation, volute condition, amperage draws, winding resistance, impeller gap, level sensing equipment, and pump oil condition. Vendors must submit proposals by November 30, 2026, at 3:00 PM to the Office of City Clerk at 400 N. Iron Street, Salem, MO 65560. Evaluation is based on lowest responsible bidder, considering price, ability, capacity, skill, and local preference for Dent County, Missouri businesses.
Scheduled preventative maintenance agreement for 5 Lift Stations (9 pumps) including 11-point inspections, Testing, Test results, Detailed reports of work performed, Findings, And recommended action items, 24-hour mandatory notifications of problems and inability to continue testing, And annual maintenance agreement costs broken out per year.
Price, Dent County local preference factor, ability capacity and skill, promptness, character and reputation, previous contract performance, compliance with laws, financial resources, quality and adaptability of supplies/services, ability to provide future maintenance, number and scope of conditions
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Summary
The City of Salem, Missouri is soliciting proposals for a scheduled preventative maintenance agreement for 5 wastewater lift stations consisting of 9 pumps, over a period of three years.
The scope requires a complete and thorough 11-point inspection of pumps and controls at each site including Al Brown, Bryson, Westwood Subdivision, T.C.R.C, and Walnut Hill lift stations. Work involves checking motor insulation values, control panel connections, voltage supply, equipment rotation, volute condition, amperage draws, winding resistance, impeller gap, level sensing equipment, and pump oil condition. Vendors must submit proposals by November 30, 2026, at 3:00 PM to the Office of City Clerk at 400 N. Iron Street, Salem, MO 65560. Evaluation is based on lowest responsible bidder, considering price, ability, capacity, skill, and local preference for Dent County, Missouri businesses.
EVALUATION CRITERIA
11- Price
- Dent County local preference factor
- Ability capacity and skill
- Promptness
- Character and reputation
- Previous contract performance
- Compliance with laws
- Financial resources
- Quality and adaptability of supplies/services
- Ability to provide future maintenance
- Number and scope of conditions
REQUIRED DELIVERABLES
Scheduled preventative maintenance agreement for 5 Lift Stations (9 pumps) including 11-point inspections, Testing, Test results, Detailed reports of work performed, Findings, And recommended action items, 24-hour mandatory notifications of problems and inability to continue testing, And annual maintenance agreement costs broken out per year.
REQUIRED ATTACHMENTS
Bid form, detailed manufacturer's specifications with minimum required information
- Submit to
- City of Salem, Missouri, Office of City Clerk, 400 N. Iron Street, Salem, MO 65560
- Scope location
- Salem, MO
Questions about this RFP
How do I respond to this RFP from City of Salem?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Salem, Missouri, Office of City Clerk, 400 N. Iron Street, Salem, MO 65560. For questions, contact Kyle Wofford.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Salem in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Wofford at (573) 729-3061. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Scheduled preventative maintenance agreement for 5 Lift Stations (9 pumps) including 11-point inspections, Testing, Test results, Detailed reports of work performed, Findings, And recommended action items, 24-hour mandatory notifications of problems and inability to continue testing, And annual main. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Dent County local preference factor, ability capacity and skill, promptness, character and reputation, previous contract performance, compliance with laws, financial resources, quality and adap..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Salem?
All active and historical solicitations from City of Salem are tracked and searchable. As a city agency, City of Salem regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid form, detailed manufacturer's specifications with minimum required information. Review the full document from City of Salem for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, MO. Review the full solicitation for detailed scope requirements.
