City of Pasadena Police Department Off Highway Vehicles (OHV) IFB 2026-IFB-LM-0588 - 2026
City of PasadenaCity · Pasadena, CA- Due
- Dec 3, 2026
- 19 days left
- Posted
- Nov 12, 2026
- Contract term
- 3 years
- Primary contact
- James Riehl
- (626) 744-4619
The 30-second brief
The City of Pasadena is soliciting competitive bids to purchase 2 to 5 off-highway vehicles (OHV), specifically Can-Am Defender XU Max XT HD11 side-by-side vehicles, to support Pasadena Police Department operations in and around the Rose Bowl. The procurement includes the immediate purchase of two vehicles with potential follow-on orders over a 3-year contract term. The scope covers vehicle specifications, bumpers, cargo racks, winches, lighting kits, turn signals, windshields, backup cameras, Bluetooth radios, service kits, and 5-year warranty quotes. Bids are due by December 3, 2026, at 3:00 pm, with questions due by November 23, 2026, at 12:00 pm. Submission is required electronically via the City's eProcurement Portal.
Can-Am Defender XU Max XT HD11 SXS, BEST Warranty Coverage, 200 Hour Service Kit, Transportation to designated upfitters
Lowest Grand Total Price
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Summary
The City of Pasadena is soliciting competitive bids to purchase 2 to 5 off-highway vehicles (OHV), specifically Can-Am Defender XU Max XT HD11 side-by-side vehicles, to support Pasadena Police Department operations in and around the Rose Bowl.
The procurement includes the immediate purchase of two vehicles with potential follow-on orders over a 3-year contract term. The scope covers vehicle specifications, bumpers, cargo racks, winches, lighting kits, turn signals, windshields, backup cameras, Bluetooth radios, service kits, and 5-year warranty quotes. Bids are due by December 3, 2026, at 3:00 pm, with questions due by November 23, 2026, at 12:00 pm. Submission is required electronically via the City's eProcurement Portal.
EVALUATION CRITERIA
Lowest Grand Total Price
REQUIRED DELIVERABLES
4- Can-Am Defender XU Max XT HD11 SXS
- BEST Warranty Coverage
- 200 Hour Service Kit
- Transportation to designated upfitters
REQUIRED ATTACHMENTS
9- Form AA-1
- Form AA-2
- Declaration of Non-Collusion
- Signature Page and Legal Status
- IRS Form W-9
- U.S. Department of Homeland Security Disclosure
- Certification Regarding Lobbying
- Federal Required Certification
- Unique Entity Identifier (UEI)
- Submit to
- https://procurement.opengov.com/portal/pasadena
- Scope location
- Pasadena, CA
Questions about this BID
How do I respond to this Bid from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pasadena. For questions, contact James Riehl.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Riehl at (626) 744-4619. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Can-Am Defender XU Max XT HD11 SXS, BEST Warranty Coverage, 200 Hour Service Kit, Transportation to designated upfitters. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Grand Total Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form AA-1, Form AA-2, Declaration of Non-Collusion, Signature Page and Legal Status, IRS Form W-9, U.S. Department of Homeland Security Disclosure, Certification Regarding Lobbying, Federal Required C. Review the full document from City of Pasadena for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
