City of Pasadena P-60214 Public Records Act System Replacement (RFI) 2026
City of PasadenaCity · Pasadena, CA- Due
- Dec 4, 2026
- 37 days left
- Posted
- Oct 27, 2026
- Primary contact
- Jim Scheel
- (929) 744-7896
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Summary
The City of Pasadena seeks information from qualified vendors regarding available software solutions to replace its existing Public Records Act (PRA) request management system.
The project involves modernizing request intake and routing, workflow and queue management, correspondence, document file management, redaction, reporting, analytics, payment processing, and California Public Records Act compliance. The system must meet WCAG 2.1 Level AA accessibility and support security, encryption, role-based access controls, and data migration. The submission deadline is December 4, 2026, with a question deadline of November 6, 2026. Note that no contract will be awarded as a result of this RFI process.
- Submit to
- https://procurement.opengov.com/portal/pasadena/projects/315102
- Scope location
- Pasadena, CA
Questions about this RFI
How do I respond to this RFI from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. Submissions should be delivered to: https://procurement.opengov.com/portal/pasadena/projects/315102. For questions, contact Jim Scheel.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jim Scheel at (929) 744-7896. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Pasadena for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.