City of Pasadena As-Needed Purchase of Vehicle Outfitting Accessories and Related Parts IFB 2026 - 2026-IFB-MS-0182
City of Pasadena, City of Pasadena, CA·City
Track City of Pasadena solicitations
Get alerted when City of Pasadena posts a new RFP, and see the pre-RFP signals months before it publishes.
- Primary Contact
- Elena Olimpio · (626) 744-4020
- Contract Term
- 5 years
- Scope Location
- Pasadena, CA
- Submission Address
- https://procurement.opengov.com/portal/pasadena
SUMMARY
The City of Pasadena Public Works Department, Building Systems & Fleet Management Division (BSFMD) is seeking bids to establish a 5-year contract for the as-needed purchase and delivery of vehicle outfitting accessories and related parts for City fleet vehicles. The scope covers parts only, including interior and exterior vehicle accessories, protective liners, floor mats, mirrors, bezels, trim components, lighting components, step bars, running boards, racks, electrical accessories, inverters, and replacement components for maintenance and outfitting. Bids are due by May 7, 2026, at 3:00 pm, with questions due by April 30, 2026, via the eProcurement Portal. Requirements include a 5% bid bond, IRS Form W-9, Form AA-1, non-collusion declaration, and compliance with Pasadena business license and local wage ordinances.
EVALUATION CRITERIA
Lowest Grand Total Price
REQUIRED ATTACHMENTS
Bid bond, IRS Form W-9, Form AA-1, Declaration of Non-Collusion, Signature Page and Legal Status, Restocking Fee Disclosure
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pasadena. For questions, contact Elena Olimpio.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Grand Total Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid bond, IRS Form W-9, Form AA-1, Declaration of Non-Collusion, Signature Page and Legal Status, Restocking Fee Disclosure. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elena Olimpio at (626) 744-4020. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Bring us your territory.
We'll show you what is forming.
B2G and SLED sales intelligence. Surface government procurement signals from 100,000+ state, local, and education agencies months before the RFP.