City of Pasadena - Heavy-Duty Radiator Repair, Service, and OEM Parts - 2026-Informal-0312
City of Pasadena, City of Pasadena, CA·City
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- Primary Contact
- Elena Olimpio · (626) 744-4020
- Contract Term
- 1 year
- Scope Location
- Pasadena, CA
- Submission Address
- https://procurement.opengov.com/portal/pasadena/projects/265049
SUMMARY
The City of Pasadena Department of Public Works, Building Systems and Fleet Management Division (BSFMD) is seeking a qualified vendor to provide heavy-duty radiator, oil cooler, and transmission cooler repair services, diagnostics, testing, cleaning, fabrication, and OEM parts for City-owned heavy-duty vehicles and equipment on an as-needed basis for Fiscal Year 2027. Equipment serviced may include refuse trucks, boom trucks, street sweepers, sewer trucks, and water trucks. The submission deadline is May 25, 2026, at 2:00 pm, with questions due by May 19, 2026. Bids will be evaluated based on the lowest Grand Total Price.
EVALUATION CRITERIA
Lowest Grand Total Price
REQUIRED DELIVERABLES
Standard Labor Rate (All Services); Emergency/Urgent Labor Rate; Radiator Cap-SAE 15PSI PART#703-1427; Tank Cooling System PART#703-1755; Fan Blade PART# 7C3Z-8146-J; Regular Green Antifreeze (1 Gallon) PART#NAF1GAL; Dexcool Antifreeze (1 Gallon) PART#RTU1DEX; Standard Delivery; Emergency Delivery
REQUIRED ATTACHMENTS
Vendor Questionnaire (Form AA-1); Relevant Experience Form; IRS Form W-9; Pasadena Business License
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pasadena/projects/265049. For questions, contact Elena Olimpio.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Grand Total Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Questionnaire (Form AA-1); Relevant Experience Form; IRS Form W-9; Pasadena Business License. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elena Olimpio at (626) 744-4020. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Standard Labor Rate (All Services); Emergency/Urgent Labor Rate; Radiator Cap-SAE 15PSI PART#703-1427; Tank Cooling System PART#703-1755; Fan Blade PART# 7C3Z-8146-J; Regular Green Antifreeze (1 Gallon) PART#NAF1GAL; Dexcool Antifreeze (1 Gallon) PART#RTU1DEX; Standard Delivery; Emergency Delivery. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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