City of Pasadena Authorized Kubota Equipment Service, Repair, Maintenance, and OEM Parts - 2026-Informal-0297
City of Pasadena, City of Pasadena, CA·City
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- Primary Contact
- Elena Olimpio · (626) 744-4020
- Contract Term
- 1 year
- Scope Location
- Pasadena, CA
- Submission Address
- https://procurement.opengov.com/portal/pasadena/projects/264035
SUMMARY
The City of Pasadena Department of Public Works, Building Systems and Fleet Management Division is seeking quotes for authorized service, repair, maintenance, and OEM parts for Kubota equipment used by the Parks and Recreation Department. Work includes preventative maintenance, diagnostics, repairs, and parts supply for turf tractors, skip loaders, and 7-gang mowers on an as-needed basis throughout Fiscal Year 2027. The submission deadline is June 5, 2026, with a question deadline of June 2, 2026. Bids will be evaluated based on the lowest Grand Total Price.
EVALUATION CRITERIA
Lowest Grand Total Price
REQUIRED DELIVERABLES
Standard Labor Rate (All Services), Emergency/Urgent Labor Rate, #KUB K5371-34600 - Assy Holder, #KUB K5112-72420 - Gauge, #KUB K7000-40205 - 5 Gallon Oil, #KUB 61191-54724 - Assy Cap Fuel, #KUB 31301-34340 - Lens, #KUB 77700-06227 - Gear Oil, #KUB K5384-51330 - Holder, #KUB K5384-51350 - Bracket, #KUB 04612-00350 - Clip, #KUB 08121-06207 - Bearing Ball, #KUB K5384-32032 - Assy Joint, #KUB K5384-51115 - Assy Link, #KUB K5384-55570 - Spring, #KUB K5384-41290 - Plate, #KUB TA040-30020 - Light, Standard Delivery, Emergency Delivery
REQUIRED ATTACHMENTS
Vendor Questionnaire (Form AA-1), Relevant Experience Form, $100K Vehicle Maintenance Insurance Requirements, IRS Form W-9
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Quote from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pasadena/projects/264035. For questions, contact Elena Olimpio.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Grand Total Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Questionnaire (Form AA-1), Relevant Experience Form, $100K Vehicle Maintenance Insurance Requirements, IRS Form W-9. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elena Olimpio at (626) 744-4020. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Standard Labor Rate (All Services), Emergency/Urgent Labor Rate, #KUB K5371-34600 - Assy Holder, #KUB K5112-72420 - Gauge, #KUB K7000-40205 - 5 Gallon Oil, #KUB 61191-54724 - Assy Cap Fuel, #KUB 31301-34340 - Lens, #KUB 77700-06227 - Gear Oil, #KUB K5384-51330 - Holder, #KUB K5384-51350 - Bracket, #. Proposals should clearly address how each deliverable will be met.
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