City of Pasadena - Building and Fire Plan Review Services - 2026-RFP-0325 (2026)
City of Pasadena, City of Pasadena, CA·City
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- Primary Contact
- Lauren Cousins · (626) 744-6833
- Contract Term
- 1 year
- Duration
- 24 months
- Scope Location
- Pasadena, CA
- Submission Address
- [email protected], Pasadena, CA, 91101
SUMMARY
The City of Pasadena Planning & Community Development Department is seeking qualified professional consulting firms to provide on-call plan review and supplemental services for public and private projects. The work involves conducting plan reviews related to development review in compliance with the California Building Standard Codes, Pasadena Municipal Code, California Fire Code, and all other applicable laws. Expected turnaround times are ten working days for medium projects and twenty working days for large projects. Proposals are due by June 15, 2026, through the City's eProcurement Portal. Requirements include significant experience in building construction and codes, ICC certification, CASp certification, PE, SE, and Fire Protection Engineer credentials.
EVALUATION CRITERIA
System Requirements (10%), Proposed Solution (10%), Experience and References (15%), Company Staffing Assigned to the Project (15%), Proposed Schedule (10%), Cost Proposal (30%), Local Pasadena Business (5%), Small or Micro-Business (5%)
REQUIRED ATTACHMENTS
Master Services Contract, REQUIRED FORMS - AAs - SIG-LEGAL-STATUS - DECLARATION OF NONCOLUSION, DISQUALIFICATION_DISCLOSURE, CONFLICT_OF_INTEREST, Pasadena_Taxpayer_Protection_Amendment_Disclosure, DESIGNATED REPRESENTATIVES, RELEVANT EXPERIENCE FORM
REQUIRED STAFFING ROLES
Certified Senior Plans Examiner, Licensed Structural Engineer, Licensed Civil Engineer, Licensed Plan Review Engineer, Certified Plans Examiner, CASp Plans Examiner/Inspector, Certified Fire Plans Examiner, Certified Permit Technician, Administration Services
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 15, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], Pasadena, CA, 91101. For questions, contact Lauren Cousins.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "System Requirements (10%), Proposed Solution (10%), Experience and References (15%), Company Staffing Assigned to the Project (15%), Proposed Schedule (10%), Cost Proposal (30%), Local Pasadena Busine..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Master Services Contract, REQUIRED FORMS - AAs - SIG-LEGAL-STATUS - DECLARATION OF NONCOLUSION, DISQUALIFICATION_DISCLOSURE, CONFLICT_OF_INTEREST, Pasadena_Taxpayer_Protection_Amendment_Disclosure, DE. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lauren Cousins at (626) 744-6833. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Certified Senior Plans Examiner, Licensed Structural Engineer, Licensed Civil Engineer, Licensed Plan Review Engineer, Certified Plans Examiner, CASp Plans Examiner/Inspector, Certified Fire Plans Examiner, Certified Permit Technician, Administration Services. Proposers should demonstrate relevant qualifications and experience for each required role.
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