City of Pasadena ArtNight Docent Coordinator - 2026-Informal-0241 (2026)
City of Pasadena, City of Pasadena, CA·City
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- Primary Contact
- Patricia Valencia · (626) 744-7062
- Contract Term
- 1 year
- Scope Location
- Pasadena, CA
- Submission Address
- https://procurement.opengov.com/portal/pasadena/projects/258120
SUMMARY
The City of Pasadena Cultural Affairs Office is requesting proposals for an ArtNight Docent Coordinator for FY2026-2027 under solicitation 2026-Informal-0241. The project involves volunteer and docent outreach, training, scheduling, and coordination for two ArtNight events held in October 2026 and March 2027. Estimated at 100 hours of work, the coordinator must be onsite at Pasadena City Hall and available for evening training sessions. Submissions are due by June 19, 2026, with questions due by June 12, 2026.
EVALUATION CRITERIA
Experience, Cost Proposal, Local Pasadena Business
REQUIRED DELIVERABLES
Develop volunteer and docent outreach and recruitment material; Revise and prepare training documents and packets for docents and student ambassadors; Organize, Plan, And conduct training sessions; Assign routes and email docents with details; Supervise and coordinate volunteers, Docents, And site managers during the event; Provide a report for each event.
REQUIRED ATTACHMENTS
Vendor Questionnaire, Relevant Experience Form, Insurance Requirements
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pasadena/projects/258120. For questions, contact Patricia Valencia.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, Cost Proposal, Local Pasadena Business" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Questionnaire, Relevant Experience Form, Insurance Requirements. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patricia Valencia at (626) 744-7062. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Develop volunteer and docent outreach and recruitment material; Revise and prepare training documents and packets for docents and student ambassadors; Organize, Plan, And conduct training sessions; Assign routes and email docents with details; Supervise and coordinate volunteers, Docents, And site m. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
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