City of Pasadena - HVAC Refrigerant and Related Supplies - 2026-Informal-0390 (2026)
City of Pasadena, City of Pasadena, CA·City
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- Primary Contact
- Raul Parra Gomez · (626) 744-6107
- Duration
- 11 months
- Scope Location
- Pasadena, CA
- Submission Address
- https://procurement.opengov.com/portal/pasadena/projects/279476
SUMMARY
The City of Pasadena, Department of Public Works is seeking bids from qualified vendors to supply HVAC refrigerant and related supplies for ongoing maintenance and repair of municipal heating, ventilation, and air conditioning systems. The scope includes providing EPA-compliant refrigerants such as R-410A, R-134A, R-22, R-407C, R-32, and 454B, along with containment and storage supplies like refrigerant recovery systems and disposable drums, and Fieldpiece tools (SM482V, SR47, MR45, VP87, MG44, SDMN6). Deliveries will be made to a centralized storage warehouse located at 345 W. Mountain St., Pasadena, CA 91103. The submission deadline is July 23, 2026, with a question deadline of July 16, 2026, and the contract term spans from July 28, 2026, to June 30, 2027.
EVALUATION CRITERIA
Lowest Grand Total Price
REQUIRED DELIVERABLES
Refrigerant R407C (25 lb. cylinder), Refrigerant R454B (20 lb. cylinder), Refrigerant R410A (25 lb. cylinder), Refrigerant R22 (30 lb. cylinder), Refrigerant R134A (30 lb. cylinder), Refrigerant R32 (20 lb. cylinder), Fieldpiece – SM482V, Fieldpiece – SR47, Fieldpiece – MR45, Fieldpiece – VP87, Fieldpiece – MG44, Fieldpiece – SDMN6, Delivery Charge per Delivery
REQUIRED ATTACHMENTS
Vendor Questionnaire (Form AA-1), Project Workforce Utilization (Form AA-2), Current Permanent Workforce Utilization (Form AA-3), Unique Entity Identifier (UEI), Disclosure of Lobbying Activities (Standard Form-LLL), Federal Required Certification, Disclosure of Contracts with the U.S. Department of Homeland Security (DHS), Licenses and Certifications, Signature Page and Legal Status
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pasadena/projects/279476. For questions, contact Raul Parra Gomez.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Grand Total Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 11 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Questionnaire (Form AA-1), Project Workforce Utilization (Form AA-2), Current Permanent Workforce Utilization (Form AA-3), Unique Entity Identifier (UEI), Disclosure of Lobbying Activities (Sta. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Raul Parra Gomez at (626) 744-6107. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Refrigerant R407C (25 lb. cylinder), Refrigerant R454B (20 lb. cylinder), Refrigerant R410A (25 lb. cylinder), Refrigerant R22 (30 lb. cylinder), Refrigerant R134A (30 lb. cylinder), Refrigerant R32 (20 lb. cylinder), Fieldpiece – SM482V, Fieldpiece – SR47, Fieldpiece – MR45, Fieldpiece – VP87, Fiel. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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