City of Pasadena - In-Car Mobile Audio Video (MAV) Recording Solution - 2026-RFP-0206 (2026)
City of Pasadena, City of Pasadena, CA·City
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- Primary Contact
- James Riehl · (626) 744-4619
- Contract Term
- 3 years
- Duration
- 60 months
- Scope Location
- Pasadena, CA
- Submission Address
- [email protected], Pasadena, CA, 91101
SUMMARY
The City of Pasadena Police Department is seeking proposals for a next-generation in-car Mobile Audio Video (MAV) recording system and digital evidence management solution across a fleet of approximately 65 vehicles, replacing the legacy WatchGuard 4RE system and EL4 software. The project includes hardware procurement, MAV system installation, data migration of approximately 40 Terabytes from WatchGuard EL4 servers, system configuration, documentation, comprehensive training, and 5-year extended warranty service. Key technical capabilities involve 3-camera configurations (forward-facing with ALPR, cabin/prisoner compartment, and rearward), automated license plate recognition, AI search and transcription tools, VersaTerm CAD/RMS integration, and Axon bodyworn camera data integration. Submission deadline is August 19, 2026, with a question deadline of August 12, 2026. Proposals require adherence to Pasadena Living Wage Ordinance, prevailing wage rules, TPA disclosure, and completion of the DoIT Technical Questionnaire.
EVALUATION CRITERIA
Functional Specifications and Capabilities (30%), Technology Infrastructure Requirements (20%), Vendor Support, Service, Vision, Viability and References (20%), Cost Proposal (20%), Local Pasadena Business (5%), Small or Micro-Business (5%)
REQUIRED DELIVERABLES
Provide complete MAV system to equip a police vehicle; Remove obsolete WatchGuard equipment and install new MAV system; Provide 5-year extended warranty service; Configure software for digital evidence storage and interaction with VersaTerm, Flock; Migrate WatchGuard EL4 videos (approximately 40TB); Provide on-demand user training and hands-on maintenance training
REQUIRED ATTACHMENTS
Functional_Requirements_R1, Master Services Contract, Insurance Requirements (MAV), Vendor Response, Vendor Experience, REQUIRED FORMS - AAs - SIG-LEGAL-STATUS - DECLARATION OF NONCOLUSION, DISQUALIFICATION_DISCLOSURE, CONFLICT_OF_INTEREST, Pasadena_Taxpayer_Protection_Amendment_Disclosure, DoIT Technical Questionnaire, DESIGNATED REPRESENTATIVES
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], Pasadena, CA, 91101. For questions, contact James Riehl.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional Specifications and Capabilities (30%), Technology Infrastructure Requirements (20%), Vendor Support, Service, Vision, Viability and References (20%), Cost Proposal (20%), Local Pasadena Bus..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Functional_Requirements_R1, Master Services Contract, Insurance Requirements (MAV), Vendor Response, Vendor Experience, REQUIRED FORMS - AAs - SIG-LEGAL-STATUS - DECLARATION OF NONCOLUSION, DISQUALIFI. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Riehl at (626) 744-4619. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Provide complete MAV system to equip a police vehicle; Remove obsolete WatchGuard equipment and install new MAV system; Provide 5-year extended warranty service; Configure software for digital evidence storage and interaction with VersaTerm, Flock; Migrate WatchGuard EL4 videos (approximately 40TB);. Proposals should clearly address how each deliverable will be met.
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