City of Pasadena - Station Alerting System at Fire Station 36 - 2026-RFP-0385 (2026)
City of Pasadena, City of Pasadena, CA·City
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- Primary Contact
- Stephanie Riancho-Rush · (626) 744-7814
- Contract Term
- 1 year
- Duration
- 6 months
- Scope Location
- Pasadena, CA
- Submission Address
- https://procurement.opengov.com/portal/pasadena/projects/278943
SUMMARY
The City of Pasadena, Department of Information Technology seeks qualified contractors for the design, procurement, installation, and support of a turnkey Fire Station Alerting system at Fire Station 36, located at 1140 N Fair Oaks Ave, Pasadena, CA 91103. The project involves replacing aging equipment to improve emergency response reliability, firefighter safety, and community protection with automated alerts, visual indicators, message displays, and zone-based audio. Required components include a central station controller unit, expansion modules, UPS units, message remote devices, digital message display sign, room remote interface panels, LED flush-mount and surface-mount speakers, weather-resistant speakers, combination strobe units, control input devices, color indicator panels, and software licensing. The procurement is funded by HUD CDBG Funding and is subject to Davis-Bacon prevailing wages, Section 3 requirements, Buy America (BABA) provisions, and local preferences. The submission deadline is September 9, 2026, at 3:00 pm via the eProcurement Portal.
EVALUATION CRITERIA
System Requirements (10%), Proposed Solution (25%), Experience and References (25%), Company Staffing Assigned to the Project (20%), Proposed Schedule (10%), Cost Proposal (10%)
REQUIRED DELIVERABLES
Central station controller unit, Expansion module, Uninterruptible power supply units, Wall-mount brackets/shelves for UPS units, Message remote device, Digital message display sign, Articulating mount for display sign, Room remote interface panels, LED flush-mount speakers, LED surface-mount speakers, Standard flush-mount speakers, Weather-resistant surface-mount speakers, Combination speaker/strobe unit, Control input devices, Color indicator panels/remotes, Standard push-button, Emergency push-buttons, Station alerting license for core system, Mobile application licenses for personnel
REQUIRED ATTACHMENTS
Master Services Contract, Form AA-1, Form AA-2, Declaration of Non-Collusion, Disqualification Disclosure, Conflict of Interest Statement, Pasadena Taxpayer Protection Amendment Disclosure, DoIT Technical Questionnaire, Designated Representatives Form, Relevant Experience Form, Active SAM Registration, HUD Federal Forms, Federal Prevailing Wage, insurance certificate, IRS Form W-9
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pasadena/projects/278943. For questions, contact Stephanie Riancho-Rush.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "System Requirements (10%), Proposed Solution (25%), Experience and References (25%), Company Staffing Assigned to the Project (20%), Proposed Schedule (10%), Cost Proposal (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Master Services Contract, Form AA-1, Form AA-2, Declaration of Non-Collusion, Disqualification Disclosure, Conflict of Interest Statement, Pasadena Taxpayer Protection Amendment Disclosure, DoIT Techn. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stephanie Riancho-Rush at (626) 744-7814. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Central station controller unit, Expansion module, Uninterruptible power supply units, Wall-mount brackets/shelves for UPS units, Message remote device, Digital message display sign, Articulating mount for display sign, Room remote interface panels, LED flush-mount speakers, LED surface-mount speake. Proposals should clearly address how each deliverable will be met.
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