City of Pasadena Community-Police Mediation Pilot Program RFP-2026-RFP-0318 - 2026
City of Pasadena, City of Pasadena, CA·City
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- Primary Contact
- Shannon Prior · (626) 744-7888
- Contract Term
- 3 years
- Duration
- 60 months
- Scope Location
- Pasadena, CA
- Submission Address
- [email protected], Pasadena, CA, 91101
SUMMARY
The City of Pasadena is seeking qualified organizations with demonstrated expertise in facilitative mediation, particularly in law enforcement or community-police contexts, to provide professional mediation services for the Community-Police Mediation Pilot Program. The program manages approximately 18 mediations per year, focusing on constructive resolution of lower-level complaints involving Pasadena Police Department personnel through voluntary, confidential guided dialogue. Selected vendors will assemble a diverse team of qualified mediators, facilitate mediation sessions, administer participant surveys, complete disposition forms, and coordinate closely with City staff including attending up to five community organization meetings and seven PPD briefings. The annual budget is not to exceed $55,000, with an initial contract term of three years and two optional one-year extensions.
EVALUATION CRITERIA
Experience and Qualifications (35%), Mediation Philosophy and Program Approach (30%), Cost Proposal (25%), Local Pasadena Business Preference (5%), Small or Micro-Business Preference (5%)
REQUIRED DELIVERABLES
Facilitating mediation sessions, Collecting participant surveys, Completing post-mediation outcome surveys, Coordinating with City staff, Attending up to five community organization meetings and seven PPD briefings
REQUIRED ATTACHMENTS
Cover letter, table of contents, proposal including references, price proposal, additional data, Form AA-1, Form AA-2, signed Declaration of Non-Collusion, signature and legal status, U.S. Department of Homeland Security (DHS) contract disclosure, Taxpayer Protection Amendment Disclosure, Conflict of Interest statement, Designated Representative form, Disqualification Disclosure
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], Pasadena, CA, 91101. For questions, contact Shannon Prior.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications (35%), Mediation Philosophy and Program Approach (30%), Cost Proposal (25%), Local Pasadena Business Preference (5%), Small or Micro-Business Preference (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, table of contents, proposal including references, price proposal, additional data, Form AA-1, Form AA-2, signed Declaration of Non-Collusion, signature and legal status, U.S. Department. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shannon Prior at (626) 744-7888. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Facilitating mediation sessions, Collecting participant surveys, Completing post-mediation outcome surveys, Coordinating with City staff, Attending up to five community organization meetings and seven PPD briefings. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
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