City of Pasadena - Authorized All American Pressure Washer Service, Repair, Parts & Accessories - 2026-Informal-0287
City of Pasadena, City of Pasadena, CA·City
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- Primary Contact
- Elena Olimpio · (626) 744-4020
- Contract Term
- 1 year
- Duration
- 11 months
- Scope Location
- Pasadena, CA
- Submission Address
- https://procurement.opengov.com/portal/pasadena/projects/263682
SUMMARY
The City of Pasadena Public Works Department, Building Systems and Fleet Management Division (BSFMD), is seeking a qualified vendor to provide authorized service, repair, and OEM (Original Equipment Manufacturer) parts for All American Cleaning Systems pressure washers on an as-needed basis. Services include preventive maintenance inspections, diagnostic and troubleshooting services, mechanical and electrical repairs, high-pressure pump repairs, motor and engine repairs, hose replacements, and emergency repair services for municipal fleet maintenance. This is an informal solicitation intended to establish a vendor for ongoing service needs throughout Fiscal Year 2027. The submission deadline is August 4, 2026, at 3:00 pm, with questions due by July 28, 2026. Bids will be evaluated based on the lowest grand total price.
EVALUATION CRITERIA
Lowest Grand Total Price
REQUIRED DELIVERABLES
Standard Labor Rate (All Services), Emergency Labor, Priority/Urgent Labor, VALVE KIT - 87027980, INSULATION BLANKET - 87048050, INSULATION DISC W/NO HOLE - 87048070, INLINE WATER FILTER (C04-00134) - 87099900, COX BRASS SWIVEL - 87124990, BURNER NOZZLE 1.75X80B - 87173520, BURNER NOZZLE 2.00X80B - 87173530, FUEL/ELEMENT FILTER - 87253070, BLUE SPRING UNLOADER - 87548660, 50' R2 HOSE W/ENDS - 89289300, 100' R2 HOSE W/ENDS - 89289310, RUBBER FUEL GASKET - 98020530, ADJUSTABLE THERMOSTATE (100439) - 98022850, PRESSURE SWITCH - 98024580, FUEL PUMP - 98026450, INSULATION DISC W/HOLE - 98028940
REQUIRED ATTACHMENTS
Vendor Questionnaire (Form AA-1), Licenses and Certifications, Project Workforce Utilization (Form AA-2), Current Permanent Workforce Utilization (Form AA-3), SIGNATURE PAGE AND LEGAL STATUS, Relevant Experience Form, Required Forms - AAs - SIG-LEGAL-STATUS, IRS Form W-9, Pasadena Business License
REQUIRED STAFFING ROLES
Standard Labor Rate, Emergency Labor, Priority/Urgent Labor
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pasadena/projects/263682. For questions, contact Elena Olimpio.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Grand Total Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Questionnaire (Form AA-1), Licenses and Certifications, Project Workforce Utilization (Form AA-2), Current Permanent Workforce Utilization (Form AA-3), SIGNATURE PAGE AND LEGAL STATUS, Relevant. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elena Olimpio at (626) 744-4020. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Standard Labor Rate, Emergency Labor, Priority/Urgent Labor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Standard Labor Rate (All Services), Emergency Labor, Priority/Urgent Labor, VALVE KIT - 87027980, INSULATION BLANKET - 87048050, INSULATION DISC W/NO HOLE - 87048070, INLINE WATER FILTER (C04-00134) - 87099900, COX BRASS SWIVEL - 87124990, BURNER NOZZLE 1.75X80B - 87173520, BURNER NOZZLE 2.00X80B -. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
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