City of Pasadena - General Office Supplies - 2026-Informal-0358 (2026)
City of Pasadena, City of Pasadena, CA·City
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- Primary Contact
- Karina Garcia · (626) 744-8422
- Contract Term
- 1 year
- Duration
- 12 months
- Scope Location
- Pasadena, CA
- Submission Address
- https://procurement.opengov.com/portal/pasadena/projects/273649
SUMMARY
The City Manager's Office is seeking quotes for General Office Supplies including pens, correction tape, toner cartridges, plastic cutlery, facial tissue, and K-Cup coffee pods for municipal facilities in Pasadena, CA. The vendor must provide 24/7 online ordering with individual login IDs, weekly delivery capability within 2-3 business days, and 24-hour out-of-stock communication. The contract term is 1 year from July 1, 2026, to June 30, 2027, with potential price adjustments capped by the Consumer Price Index (CPI). Submissions are due by June 24, 2026, with questions due by June 17, 2026. Required vendor qualifications include a minimum of 5 years of experience providing similar services, compliance with the Pasadena Living Wage Ordinance, prevailing wage, and business license requirements.
EVALUATION CRITERIA
Experience (30 points, 42.9%), Cost Proposal (35 points, 50%), Local Pasadena Business Preference (5 points, 7.1%)
REQUIRED DELIVERABLES
EnerGel RTX Gel Pen, Sit/Stand Stand, Lotus Monitor Kit, Correction Tape, Easel Pad, 2x2 Note Cube, Post-It Notes, HP 414A Toner Cartridges, HP 305A Toner Cartridges, HP 305X Toner Cartridges, HP CF280A Toner Cartridges, HP 410A Toner Cartridges, Plastic Cutlery, Boutique Facial Tissue, Breakfast Blend K-Cup Pods, Peet's Big Bang K-Cup Pods, French Vanilla K-Cup Pods, Hanging File Folders, HP 414A Black, Cyan, Yellow, And Magenta Toner Cartridges
REQUIRED ATTACHMENTS
Form AA-1, Disclosure of Contracts with the U.S. Department of Homeland Security (DHS), Taxpayer Protection Amendment Disclosure, Pasadena Business License, Insurance Requirements, Unique Entity Identifier (UEI), Certification Regarding Lobbying (Form LLL)
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Quote from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pasadena/projects/273649. For questions, contact Karina Garcia.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience (30 points, 42.9%), Cost Proposal (35 points, 50%), Local Pasadena Business Preference (5 points, 7.1%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form AA-1, Disclosure of Contracts with the U.S. Department of Homeland Security (DHS), Taxpayer Protection Amendment Disclosure, Pasadena Business License, Insurance Requirements, Unique Entity Ident. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karina Garcia at (626) 744-8422. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: EnerGel RTX Gel Pen, Sit/Stand Stand, Lotus Monitor Kit, Correction Tape, Easel Pad, 2x2 Note Cube, Post-It Notes, HP 414A Toner Cartridges, HP 305A Toner Cartridges, HP 305X Toner Cartridges, HP CF280A Toner Cartridges, HP 410A Toner Cartridges, Plastic Cutlery, Boutique Facial Tissue, Breakfast Bl. Proposals should clearly address how each deliverable will be met.
Can I search Quotes like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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