City of Pasadena - Office Supplies for the Finance Department - 2026-Informal-0368 (2026)
City of Pasadena, City of Pasadena, CA·City
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- Primary Contact
- Maria Torres · (626) 744-4351
- Contract Term
- 3 years
- Scope Location
- Pasadena, CA
- Submission Address
- 100 N Garfield Ave STE S-348, Pasadena, CA 91101
SUMMARY
The City of Pasadena Finance Department is conducting a bid to obtain quotes for various office supplies. The scope of work covers general office supplies, paper products, printer toner cartridges, writing instruments, and cleaning wipes across multiple delivery locations including the Finance Administration Office, Municipal Services Office, and Printing Services Office in Pasadena, CA. The contract term is 3 years with annual price adjustments based on the CPI-U Los Angeles area. Bids are due by June 30, 2026, with a question deadline of June 23, 2026. Bids will be evaluated based on the lowest Grand Total Price submitted.
EVALUATION CRITERIA
Lowest Grand Total Price
REQUIRED DELIVERABLES
Office supplies, Printer toner cartridges, Writing pads, Pens, Pencils, Highlighters, Paper clips, File folders, Expanding file pockets, Hanging file folders, Rubber bands, Glue sticks, Correction tape, Invisible tape, Compressed air duster, Paper hot cups, Address labels, Shredder bags, Alkaline batteries, Dish detergent, Disinfecting wipes, Hand sanitizer, Facial tissue, Desk calculators, Packaging tape, Paper plates, Plastic cutlery, Box handler gloves, Lunch napkins
REQUIRED ATTACHMENTS
Form AA-1 Vendor Questionnaire, Relevant Experience Form, Disclosure of Contracts with the U.S. Department of Homeland Security, IRS Form W-9, Pasadena Business License
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 100 N Garfield Ave STE S-348, Pasadena, CA 91101. For questions, contact Maria Torres.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Grand Total Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form AA-1 Vendor Questionnaire, Relevant Experience Form, Disclosure of Contracts with the U.S. Department of Homeland Security, IRS Form W-9, Pasadena Business License. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Maria Torres at (626) 744-4351. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Office supplies, Printer toner cartridges, Writing pads, Pens, Pencils, Highlighters, Paper clips, File folders, Expanding file pockets, Hanging file folders, Rubber bands, Glue sticks, Correction tape, Invisible tape, Compressed air duster, Paper hot cups, Address labels, Shredder bags, Alkaline ba. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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