City of Pasadena - Loader/Backhoe Bucket Parts, Service, & Fabrication - 2026-Informal-0278 (2026)
City of Pasadena, City of Pasadena, CA·City
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- Primary Contact
- Trixie Quiocho · (626) 744-7903
- Contract Term
- 1 year
- Scope Location
- Pasadena, CA
- Submission Address
- https://procurement.opengov.com/portal/pasadena/projects/263660
SUMMARY
The City of Pasadena Public Works Department, Building Systems & Fleet Management Division (BSFMD) is seeking a qualified vendor to provide loader and backhoe bucket parts, supplies, accessories, and repair services. The contractor will perform maintenance, welding, reinforcement, cutting edges and blade replacement, bucket repair and fabrication, and component replacement for municipal fleet assets in Pasadena, CA. The contract term is scheduled from July 1, 2026, through June 30, 2027. Bids are due by June 16, 2026, at 3:00 pm, with questions due by June 10, 2026, at 2:00 pm. Evaluation will be based on the lowest Grand Total Price submitted in the Bidders' Proposal.
EVALUATION CRITERIA
Lowest Grand Total Price
REQUIRED DELIVERABLES
Labor Rate - Loader/Backhoe Bucket Parts, Service, And Fabrication (hourly) - 75 Hours; BD T150517HDHT CUTTING EDGE - 4 EACH; GP 23-6 TOOTH - 10 EACH; PN 23-FP FLEXPIN - 6 EACH; GP X156-L TOOTH - 6 EACH; PN P100 ROLLPIN - 8 EACH
REQUIRED ATTACHMENTS
Vendor Questionnaire (Form AA-1), Relevant Experience Form, Disclosure of Lobbying Activities (Standard Form-LLL), Unique Entity Identifier (UEI) Form, Federal Required Certification, Insurance Requirements
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Quote from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pasadena/projects/263660. For questions, contact Trixie Quiocho.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Grand Total Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Questionnaire (Form AA-1), Relevant Experience Form, Disclosure of Lobbying Activities (Standard Form-LLL), Unique Entity Identifier (UEI) Form, Federal Required Certification, Insurance Requir. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Trixie Quiocho at (626) 744-7903. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Labor Rate - Loader/Backhoe Bucket Parts, Service, And Fabrication (hourly) - 75 Hours; BD T150517HDHT CUTTING EDGE - 4 EACH; GP 23-6 TOOTH - 10 EACH; PN 23-FP FLEXPIN - 6 EACH; GP X156-L TOOTH - 6 EACH; PN P100 ROLLPIN - 8 EACH. Proposals should clearly address how each deliverable will be met.
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