City of Pasadena Caltrans Real Properties Security Services RFP 2026
City of PasadenaCity · Pasadena, CA- Due
- Dec 4, 2026
- 20 days left
- Posted
- Nov 12, 2026
- Contract term
- 2 years
- Primary contact
- Caroline Nelson
- (626) 744-8314
The 30-second brief
The City of Pasadena Housing Department seeks proposals from qualified security guard firms to provide unarmed, 24/7 security guard services for a real estate portfolio of up to twelve vacant single-family or duplex properties located within an approximately two-mile radius. The scope involves routine patrolling, premises surveillance, crime prevention, deterring illegal activities, monitoring security alarms, and safeguarding City-owned buildings and equipment. The contract term is two years with two optional one-year extension periods. Proposals are due by December 4, 2026, at 2:00 pm, following a question deadline of November 25, 2026. Required submittals include a technical proposal, price proposal, and compliance forms such as Form AA-1 and a non-collusion declaration.
Cost Proposal (25%), Local Pasadena Business (5%), Small or Micro-Business (5%), Background and Experience (30%), Proposed Solution - Security Plan (35%)
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Summary
The City of Pasadena Housing Department seeks proposals from qualified security guard firms to provide unarmed, 24/7 security guard services for a real estate portfolio of up to twelve vacant single-family or duplex properties located within an approximately two-mile radius.
The scope involves routine patrolling, premises surveillance, crime prevention, deterring illegal activities, monitoring security alarms, and safeguarding City-owned buildings and equipment. The contract term is two years with two optional one-year extension periods. Proposals are due by December 4, 2026, at 2:00 pm, following a question deadline of November 25, 2026. Required submittals include a technical proposal, price proposal, and compliance forms such as Form AA-1 and a non-collusion declaration.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
8- Master Services Contract
- REQUIRED FORMS - AAs - SIG-LEGAL-STATUS - DECLARATION OF NONCOLUSION
- DISQUALIFICATION_DISCLOSURE
- CONFLICT_OF_INTEREST
- Pasadena_Taxpayer_Protection_Amendment_Disclosure
- DESIGNATED REPRESENTATIVESdocx
- IRS Form W-9
- Certificate of Insurance
- Submit to
- https://procurement.opengov.com/portal/pasadena/projects/321560
- Duration
- 24 months
- Scope location
- Pasadena, CA
Questions about this RFP
How do I respond to this RFP from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pasadena/projects/321560. For questions, contact Caroline Nelson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Caroline Nelson at (626) 744-8314. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost Proposal (25%), Local Pasadena Business (5%), Small or Micro-Business (5%), Background and Experience (30%), Proposed Solution - Security Plan (35%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Master Services Contract, REQUIRED FORMS - AAs - SIG-LEGAL-STATUS - DECLARATION OF NONCOLUSION, DISQUALIFICATION_DISCLOSURE, CONFLICT_OF_INTEREST, Pasadena_Taxpayer_Protection_Amendment_Disclosure, DE. Review the full document from City of Pasadena for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
