City of Pasadena - Fire Extinguisher Inspection, Maintenance, Testing, Repair Services and Parts - 2026-IFB-LM-0555
City of PasadenaCity · Pasadena, CA- Due
- Dec 10, 2026
- 29 days left
- Posted
- Nov 6, 2026
- Contract term
- 5 years
- Primary contact
- Elena Olimpio
- (626) 744-4020
The 30-second brief
The City of Pasadena Public Works Department seeks a qualified vendor to provide comprehensive fire extinguisher inspection, maintenance, testing, certification, repair, recharging, hydrostatic testing, replacement, and related parts and support services for approximately 1,050 portable fire extinguishers located throughout City-owned facilities, fleet vehicles, and equipment. Services shall be performed on an as-needed and scheduled basis in accordance with NFPA 10, OSHA, Cal/OSHA, and OSFM requirements. Bids are due by December 10, 2026, at 3:00 pm, with a question deadline of November 20, 2026. Bidders must possess a California Office of the State Fire Marshal Portable Fire Extinguisher Concern License (Type AND) and USDOT Cylinder Requalification Approval.
Annual maintenance for dry chemical, Carbon dioxide, Water, Clean agent, And halon fire extinguishers; six-year internal maintenance; hydrostatic testing; recharging per pound; regular and emergency service calls; 2.5 lb to 20 lb ABC fire extinguisher replacements; replacement cylinders and parts including pull pins, Tamper seals, O-rings, Valve stems, Pressure gauges, Discharge hoses, Hose bands, Wall brackets, And vehicle brackets.
Lowest Grand Total Price
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Summary
The City of Pasadena Public Works Department seeks a qualified vendor to provide comprehensive fire extinguisher inspection, maintenance, testing, certification, repair, recharging, hydrostatic testing, replacement, and related parts and support services for approximately 1,050 portable fire extinguishers located throughout City-owned facilities, fleet vehicles, and equipment.
Services shall be performed on an as-needed and scheduled basis in accordance with NFPA 10, OSHA, Cal/OSHA, and OSFM requirements. Bids are due by December 10, 2026, at 3:00 pm, with a question deadline of November 20, 2026. Bidders must possess a California Office of the State Fire Marshal Portable Fire Extinguisher Concern License (Type AND) and USDOT Cylinder Requalification Approval.
EVALUATION CRITERIA
Lowest Grand Total Price
REQUIRED DELIVERABLES
Annual maintenance for dry chemical, Carbon dioxide, Water, Clean agent, And halon fire extinguishers; six-year internal maintenance; hydrostatic testing; recharging per pound; regular and emergency service calls; 2.5 lb to 20 lb ABC fire extinguisher replacements; replacement cylinders and parts including pull pins, Tamper seals, O-rings, Valve stems, Pressure gauges, Discharge hoses, Hose bands, Wall brackets, And vehicle brackets.
REQUIRED ATTACHMENTS
11- Form AA-1
- Form AA-2
- Form AA-3
- Relevant Experience Form
- Declaration of Non-Collusion
- Signature Page and Legal Status
- IRS Form W-9
- Copy of Required License(s) or Certification(s)
- Certification Regarding Lobbying
- Federal Required Certification
- Unique Entity Identifier (UEI) Form
- Submit to
- https://procurement.opengov.com/portal/pasadena
- Duration
- 60 months
- Scope location
- Pasadena, CA
Questions about this BID
How do I respond to this Bid from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pasadena. For questions, contact Elena Olimpio.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elena Olimpio at (626) 744-4020. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual maintenance for dry chemical, Carbon dioxide, Water, Clean agent, And halon fire extinguishers; six-year internal maintenance; hydrostatic testing; recharging per pound; regular and emergency service calls; 2.5 lb to 20 lb ABC fire extinguisher replacements; replacement cylinders and parts in. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Grand Total Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form AA-1, Form AA-2, Form AA-3, Relevant Experience Form, Declaration of Non-Collusion, Signature Page and Legal Status, IRS Form W-9, Copy of Required License(s) or Certification(s), Certification R. Review the full document from City of Pasadena for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.