City of Pasadena - Heavy-Duty Radiator Repair, Service, and OEM Parts - 2026
City of PasadenaCity · Pasadena, CA- Due
- Dec 10, 2026
- 34 days left
- Posted
- Nov 5, 2026
- Contract term
- 5 years
- Primary contact
- Elena Olimpio
- (626) 744-4020
The 30-second brief
The City of Pasadena Department of Public Works, Building Systems and Fleet Management Division (BSFMD) is seeking bids from qualified vendors to provide heavy-duty radiator inspection, diagnostic, repair, rebuilding, recoring, replacement, cleaning, and related services on an as-needed basis. Services shall support the City's fleet of heavy-duty vehicles and equipment and may include work performed on complete vehicles/equipment or individual components removed from City equipment and provided to the Contractor for repair. Bids are due by December 10, 2026, at 3:00 pm, with questions due by November 20, 2026, at 2:00 pm. The contract term is five years.
Hourly Labor Rate - Standard Labor Hours, Heavy-Duty Radiator Flush Cleaning and Repair, Radiator Rebuild/Overhaul/Recore, Radiator Rod Out and Repair, Welding/Fabrication Repair, Pickup and Delivery of City Radiators, Engine Cooling Radiator OEM or Equivalent Parts, Lower Radiator Hose, Radiator Pressure Cap, Regular Delivery/Shipping
Lowest Grand Total Price
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Summary
The City of Pasadena Department of Public Works, Building Systems and Fleet Management Division (BSFMD) is seeking bids from qualified vendors to provide heavy-duty radiator inspection, diagnostic, repair, rebuilding, recoring, replacement, cleaning, and related services on an as-needed basis.
Services shall support the City's fleet of heavy-duty vehicles and equipment and may include work performed on complete vehicles/equipment or individual components removed from City equipment and provided to the Contractor for repair. Bids are due by December 10, 2026, at 3:00 pm, with questions due by November 20, 2026, at 2:00 pm. The contract term is five years.
EVALUATION CRITERIA
Lowest Grand Total Price
REQUIRED DELIVERABLES
10- Hourly Labor Rate - Standard Labor Hours
- Heavy-Duty Radiator Flush Cleaning and Repair
- Radiator Rebuild/Overhaul/Recore
- Radiator Rod Out and Repair
- Welding/Fabrication Repair
- Pickup and Delivery of City Radiators
- Engine Cooling Radiator OEM or Equivalent Parts
- Lower Radiator Hose
- Radiator Pressure Cap
- Regular Delivery/Shipping
REQUIRED ATTACHMENTS
9- Form AA-1
- Form AA-2
- Form AA-3
- Declaration of Non-Collusion
- Signature Page and Legal Status
- Relevant Experience Form
- Disclosure of Lobbying Activities Standard Form-LLL
- Federal Required Certification
- Unique Entity Identifier UEI
- Submit to
- https://procurement.opengov.com/portal/pasadena
- Scope location
- Pasadena, CA
Questions about this BID
How do I respond to this Bid from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pasadena. For questions, contact Elena Olimpio.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elena Olimpio at (626) 744-4020. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Hourly Labor Rate - Standard Labor Hours, Heavy-Duty Radiator Flush Cleaning and Repair, Radiator Rebuild/Overhaul/Recore, Radiator Rod Out and Repair, Welding/Fabrication Repair, Pickup and Delivery of City Radiators, Engine Cooling Radiator OEM or Equivalent Parts, Lower Radiator Hose, Radiator Pr. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Grand Total Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form AA-1, Form AA-2, Form AA-3, Declaration of Non-Collusion, Signature Page and Legal Status, Relevant Experience Form, Disclosure of Lobbying Activities Standard Form-LLL, Federal Required Certific. Review the full document from City of Pasadena for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.