City of Bartow Fire Rescue Headquarters and Training Facility Feasibility Study RFP 26-10 (2026)
City of BartowCity · Bartow, FL- Due
- Apr 1, 2026
- Deadline passed
- Posted
- Mar 3, 2026
- Contract term
- 1 year
- Primary contact
- Danielle Rose
- (863) 733-4645
The 30-second brief
The City of Bartow, Florida is seeking professional services to conduct a Fire Rescue Headquarters and Training Facility Feasibility Study, Project ID 26-10. The study will assess current and future needs for new or modified fire stations, identify optimal fire station locations, evaluate asset deployment to meet response-time standards, and analyze staff operations and overtime reduction. Named assets include Bartow Fire Department facilities, potential new station locations, and the 1966 fire station. The project has a 120-day performance period and is partially funded by state appropriated funds. Proposals are due by April 1, 2026, at 2:00 pm, with a question deadline of March 24, 2026. Submissions require W-9 forms, insurance certificates, and adherence to local vendor and W/MBE preferences.
Executive Summary (5 points), Organizational Resources (5 points), Experience and Expertise (40 points), Approach to Project (30 points), Women/Minority Owned Business Enterprise (W/MBE), Disabled Veteran & Veteran Owned Business Utilization (5 points), Local Firm or Intent/capacity to affect the local economy (5 points), Performance Surveys (10 points), Cost (10 points)
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Summary
The City of Bartow, Florida is seeking professional services to conduct a Fire Rescue Headquarters and Training Facility Feasibility Study, Project ID 26-10.
The study will assess current and future needs for new or modified fire stations, identify optimal fire station locations, evaluate asset deployment to meet response-time standards, and analyze staff operations and overtime reduction. Named assets include Bartow Fire Department facilities, potential new station locations, and the 1966 fire station. The project has a 120-day performance period and is partially funded by state appropriated funds. Proposals are due by April 1, 2026, at 2:00 pm, with a question deadline of March 24, 2026. Submissions require W-9 forms, insurance certificates, and adherence to local vendor and W/MBE preferences.
EVALUATION CRITERIA
Executive Summary (5 points), Organizational Resources (5 points), Experience and Expertise (40 points), Approach to Project (30 points), Women/Minority Owned Business Enterprise (W/MBE), Disabled Veteran & Veteran Owned Business Utilization (5 points), Local Firm or Intent/capacity to affect the local economy (5 points), Performance Surveys (10 points), Cost (10 points)
REQUIRED ATTACHMENTS
15- Form W-9
- Certificate of Insurance
- Proposer's Certification Form
- Drug Free Workplace Form
- Certification Regarding Debarment
- Certification Regarding Lobbying
- Affidavit Certification Immigration Laws
- E-Verify Certification
- Sworn Statement on Public Entity Crimes
- Non Collusive Affidavit
- Vendor Certification Regarding Scrutinized Companies List
- Affidavit Regarding the Use of Coercion for Labor or Services
- Addenda Acknowledgement
- Bidder Incorporation Information
- Performance Surveys
- Submit to
- https://procurement.opengov.com/portal/bartowfl or 450 N. Wilson Ave, Bartow, FL 33830
- Duration
- 4 months
- Scope location
- Bartow, FL
Questions about this RFP
How do I respond to this RFP from City of Bartow?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/bartowfl or 450 N. Wilson Ave, Bartow, FL 33830. For questions, contact Danielle Rose.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Bartow in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Danielle Rose at (863) 733-4645. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Executive Summary (5 points), Organizational Resources (5 points), Experience and Expertise (40 points), Approach to Project (30 points), Women/Minority Owned Business Enterprise (W/MBE), Disabled Vet..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Bartow?
All active and historical solicitations from City of Bartow are tracked and searchable. As a city agency, City of Bartow regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form W-9, Certificate of Insurance, Proposer's Certification Form, Drug Free Workplace Form, Certification Regarding Debarment, Certification Regarding Lobbying, Affidavit Certification Immigration La. Review the full document from City of Bartow for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bartow, FL. Review the full solicitation for detailed scope requirements.