City of Bartow Underground Facilities Line Locating Services - ITB 26-12 (2026)
City of BartowCity · Bartow, FL- Due
- May 6, 2026
- Deadline passed
- Posted
- Apr 10, 2026
- Contract term
- 1 year
- Primary contact
- Adaira Morales
- (863) 534-0140
The 30-second brief
The City of Bartow Electric Department is seeking bids for professional underground electric utility locating services and line locating services for the city's electric distribution system in accordance with Florida Statutes, Chapter 556, and Sunshine 811 policies and procedures. Scope includes locating and marking underground electric infrastructure, responding to Sunshine 811 tickets, ticket management, emergency locates within two hours, standard locates within two business days, APWA uniform color coding, GPS sub-meter coordinate capture, and monthly reporting. The initial contract term is one year with two optional one-year renewal terms. Bids are due by May 6, 2026, at 2:00 PM. Inquiries are due by April 21, 2026.
Lowest responsive and responsible bidder
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Summary
The City of Bartow Electric Department is seeking bids for professional underground electric utility locating services and line locating services for the city's electric distribution system in accordance with Florida Statutes, Chapter 556, and Sunshine 811 policies and procedures.
Scope includes locating and marking underground electric infrastructure, responding to Sunshine 811 tickets, ticket management, emergency locates within two hours, standard locates within two business days, APWA uniform color coding, GPS sub-meter coordinate capture, and monthly reporting. The initial contract term is one year with two optional one-year renewal terms. Bids are due by May 6, 2026, at 2:00 PM. Inquiries are due by April 21, 2026.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED ATTACHMENTS
17- Qualification Statement
- Addenda Acknowledgement
- Bidder Incorporation Information
- Proposer's Certification Form
- Drug Free Workplace Form
- Certification Regarding Debarment
- Suspension
- Proposed Debarment
- Other Responsibility Matters
- Certification Regarding Lobbying
- Affidavit Certification Immigration Laws
- E-Verify Certification
- Sworn Statement on Public Entity Crimes
- Non Collusive Affidavit
- Vendor Certification Regarding Scrutinized Companies List
- Affidavit Regarding the Use of Coercion for Labor or Services
- References
REQUIRED STAFFING
Locator Technician, Senior Lead Locator
- Submit to
- https://procurement.opengov.com/portal/bartowfl
- Duration
- 12 months
- Scope location
- Bartow, FL
Questions about this BID
How do I respond to this Bid from City of Bartow?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/bartowfl. For questions, contact Adaira Morales.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Bartow in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Adaira Morales at (863) 534-0140. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Locator Technician, Senior Lead Locator. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Bartow?
All active and historical solicitations from City of Bartow are tracked and searchable. As a city agency, City of Bartow regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Qualification Statement, Addenda Acknowledgement, Bidder Incorporation Information, Proposer's Certification Form, Drug Free Workplace Form, Certification Regarding Debarment, Suspension, Proposed Deb. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Bartow for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bartow, FL. Review the full solicitation for detailed scope requirements.