City of Bartow Electric System Inventory Infrastructure Audit - RFP 26-14 (2026)
City of BartowCity · Bartow, FL- Due
- May 20, 2026
- Deadline passed
- Posted
- Apr 17, 2026
- Primary contact
- Adaira Morales
- (863) 534-0140
The 30-second brief
The City of Bartow is seeking proposals from qualified and experienced companies to provide a comprehensive system-wide audit of its electric distribution infrastructure in order to update its Geographic Information System (GIS) database and OpenGov Enterprise Management system (Cartegraph). The scope of work includes high-accuracy GPS data collection (sub-foot/0.3-meter accuracy), attribute documentation, and asset verification across approximately 13,359 poles, 2,208 overhead transformers, 5,278 streetlights, 13,600 meters, pad-mounted equipment, switches, regulators, capacitors, reclosers, fuses, and arrestors across a 115-square-mile service area in Bartow and Polk County, Florida. Proposals are due by May 20, 2026, at 2:00 pm, with a question submission deadline of May 12, 2026. Required submissions include technical proposals, W-9, corporate incorporation details, proposer certification, performance surveys, and various compliance affidavits.
Procedure Manual, QA/QC procedures (manual and automated), Shape files containing structure locations and identifiers, Structure attribute tables, Progress reports, Backup files of all work submitted
Executive Summary & Organization Resources (20 points), Experience and Expertise (25 points), Approach to Project (35 points), Women/ Minority Owned Business Enterprise (W/MBE) Disabled Veteran & Veteran Owned Business Utilization (5 points), Local Firm or Intent/capacity to affect the local economy through the use of local labor vendors sub-contractors and resources (5 points), Performance Surveys (10 points), Cost (10 points)
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Summary
The City of Bartow is seeking proposals from qualified and experienced companies to provide a comprehensive system-wide audit of its electric distribution infrastructure in order to update its Geographic Information System (GIS) database and OpenGov Enterprise Management system (Cartegraph).
The scope of work includes high-accuracy GPS data collection (sub-foot/0.3-meter accuracy), attribute documentation, and asset verification across approximately 13,359 poles, 2,208 overhead transformers, 5,278 streetlights, 13,600 meters, pad-mounted equipment, switches, regulators, capacitors, reclosers, fuses, and arrestors across a 115-square-mile service area in Bartow and Polk County, Florida. Proposals are due by May 20, 2026, at 2:00 pm, with a question submission deadline of May 12, 2026. Required submissions include technical proposals, W-9, corporate incorporation details, proposer certification, performance surveys, and various compliance affidavits.
EVALUATION CRITERIA
Executive Summary & Organization Resources (20 points), Experience and Expertise (25 points), Approach to Project (35 points), Women/ Minority Owned Business Enterprise (W/MBE) Disabled Veteran & Veteran Owned Business Utilization (5 points), Local Firm or Intent/capacity to affect the local economy through the use of local labor vendors sub-contractors and resources (5 points), Performance Surveys (10 points), Cost (10 points)
REQUIRED DELIVERABLES
6- Procedure Manual
- QA/QC procedures (manual and automated)
- Shape files containing structure locations and identifiers
- Structure attribute tables
- Progress reports
- Backup files of all work submitted
REQUIRED ATTACHMENTS
16- Technical Proposal Submittal
- W-9
- Addenda Acknowledgement
- Bidder Incorporation Information
- Proposer's Certification Form
- Performance Survey
- Drug Free Workplace Form
- Certification Regarding Debarment Suspension Proposed Debarment and Other Responsibility Matters
- Certification Regarding Lobbying
- Affidavit Certification Immigration Laws
- E-Verify Certification
- Sworn Statement on Public Entity Crimes
- Non Collusive Affidavit
- Vendor Certification Regarding Scrutinized Companies List
- Affidavit Regarding the Use of Coercion for Labor or Services
- Itemized cost sheet
- Submit to
- https://procurement.opengov.com/portal/bartowfl
- Scope location
- Bartow, FL
Questions about this RFP
How do I respond to this RFP from City of Bartow?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/bartowfl. For questions, contact Adaira Morales.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Bartow in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Adaira Morales at (863) 534-0140. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Procedure Manual, QA/QC procedures (manual and automated), Shape files containing structure locations and identifiers, Structure attribute tables, Progress reports, Backup files of all work submitted. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Executive Summary & Organization Resources (20 points), Experience and Expertise (25 points), Approach to Project (35 points), Women/ Minority Owned Business Enterprise (W/MBE) Disabled Veteran & Vete..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Bartow?
All active and historical solicitations from City of Bartow are tracked and searchable. As a city agency, City of Bartow regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal Submittal, W-9, Addenda Acknowledgement, Bidder Incorporation Information, Proposer's Certification Form, Performance Survey, Drug Free Workplace Form, Certification Regarding Debar. Review the full document from City of Bartow for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bartow, FL. Review the full solicitation for detailed scope requirements.