City of Bartow - HVAC Installation, Repairs, & Emergency Services - ITB 26-22 (2026)
City of BartowCity · Bartow, FL- Due
- Aug 5, 2026
- Deadline passed
- Posted
- Jul 16, 2026
- Contract term
- 1 year
- Primary contact
- Joseph Bailey
- (863) 378-9329
The 30-second brief
The City of Bartow is seeking bids for as-needed Heating, Ventilation, and Air Conditioning (HVAC) installation, repairs, and emergency services across various City locations including City Hall, public works, police and fire stations, parks, and water/wastewater facilities. The scope includes preventive maintenance, scheduled and emergency repairs 24/7, chiller servicing, refrigeration systems, ice machines, and system balancing. Contractors must hold a Class A or Class B Certified HVAC Contractor License and have at least two years in business. Submission deadline is August 5, 2026. Bids require 3 references, drug-free workplace form, E-Verify certification, and other submittals.
Price, qualifications, previous project performance, experience, ability to fulfill contract
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Summary
The City of Bartow is seeking bids for as-needed Heating, Ventilation, and Air Conditioning (HVAC) installation, repairs, and emergency services across various City locations including City Hall, public works, police and fire stations, parks, and water/wastewater facilities.
The scope includes preventive maintenance, scheduled and emergency repairs 24/7, chiller servicing, refrigeration systems, ice machines, and system balancing. Contractors must hold a Class A or Class B Certified HVAC Contractor License and have at least two years in business. Submission deadline is August 5, 2026. Bids require 3 references, drug-free workplace form, E-Verify certification, and other submittals.
EVALUATION CRITERIA
5- Price
- Qualifications
- Previous project performance
- Experience
- Ability to fulfill contract
REQUIRED ATTACHMENTS
17- Qualification Statement
- Addenda Acknowledgement
- Bidder Incorporation Information
- Proposer's Certification Form
- Drug Free Workplace Form
- Certification Regarding Debarment
- Suspension
- Proposed Debarment
- Other Responsibility Matters
- Certification Regarding Lobbying
- Affidavit Certification Immigration Laws
- E-Verify Certification
- Sworn Statement on Public Entity Crimes
- Non Collusive Affidavit
- Vendor Certification Regarding Scrutinized Companies List
- Affidavit Regarding the Use of Coercion for Labor or Services
- References
REQUIRED STAFFING
4- Submit to
- 450 N WILSON AVE, Bartow, FL 33831-1069
- Duration
- 36 months
- Scope location
- Bartow, FL
Questions about this ITB
How do I respond to this ITB from City of Bartow?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 5, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 450 N WILSON AVE, Bartow, FL 33831-1069. For questions, contact Joseph Bailey.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Bartow in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joseph Bailey at (863) 378-9329. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Master HVAC/Supervisor Licensed HVAC, Journeyman/Tradesman Licensed HVAC, HVAC Helper/Apprentice, General Laborer. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, qualifications, previous project performance, experience, ability to fulfill contract" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Bartow?
All active and historical solicitations from City of Bartow are tracked and searchable. As a city agency, City of Bartow regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Qualification Statement, Addenda Acknowledgement, Bidder Incorporation Information, Proposer's Certification Form, Drug Free Workplace Form, Certification Regarding Debarment, Suspension, Proposed Deb. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Bartow for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bartow, FL. Review the full solicitation for detailed scope requirements.