City of Bartow - Catering Services for 2026-2027 Hurricane Season - ITB 26-23 (2026)
City of BartowCity · Bartow, FL- Due
- Aug 19, 2026
- Deadline passed
- Posted
- Jul 17, 2026
- Contract term
- 1 year
- Primary contact
- Sarah Jones
- (863) 378-7969
The 30-second brief
The City of Bartow is seeking bids from qualified vendors to provide all necessary labor, equipment, materials, supplies, and supervision for emergency standby food catering services as it relates to an emergency event, or a disaster, natural or man-made, or a City of Bartow declared emergency. Services include breakfast, lunch, and dinner provisions such as hot meals, boxed-to-go meals, and beverages for approximately 100 to 250 personnel per meal. Work will be performed at the Bartow Civic Center located at 2250 S Floral Ave, Bartow, FL 33830. The submission deadline is August 19, 2026, at 6:00 pm, with a question deadline of August 11, 2026. The contract requires compliance with FEMA reimbursement guidelines, OSHA safety standards, and general liability and automobile insurance.
Breakfast, Lunch Boxed to Go, Lunch In-House = Buffet Style, Dinner
Price, availability, vendor evaluation quality of performance on previous projects, ability/capacity/equipment/skill, time frame compliance, character/integrity/reputation, financial resources, quality/availability/adaptability of suppliers, future maintenance and service, conditions attached to bid
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Summary
The City of Bartow is seeking bids from qualified vendors to provide all necessary labor, equipment, materials, supplies, and supervision for emergency standby food catering services as it relates to an emergency event, or a disaster, natural or man-made, or a City of Bartow declared emergency.
Services include breakfast, lunch, and dinner provisions such as hot meals, boxed-to-go meals, and beverages for approximately 100 to 250 personnel per meal. Work will be performed at the Bartow Civic Center located at 2250 S Floral Ave, Bartow, FL 33830. The submission deadline is August 19, 2026, at 6:00 pm, with a question deadline of August 11, 2026. The contract requires compliance with FEMA reimbursement guidelines, OSHA safety standards, and general liability and automobile insurance.
EVALUATION CRITERIA
10- Price
- Availability
- Vendor evaluation quality of performance on previous projects
- Ability/capacity/equipment/skill
- Time frame compliance
- Character/integrity/reputation
- Financial resources
- Quality/availability/adaptability of suppliers
- Future maintenance and service
- Conditions attached to bid
REQUIRED DELIVERABLES
4- Breakfast
- Lunch Boxed to Go
- Lunch In-House = Buffet Style
- Dinner
REQUIRED ATTACHMENTS
18- Qualification Statement
- Addenda Acknowledgement
- Bidder Incorporation Information
- Proposer's Certification Form
- Drug Free Workplace Form
- Certification Regarding Debarment
- Suspension
- Proposed Debarment
- Other Responsibility Matters
- Certification Regarding Lobbying
- Affidavit Certification Immigration Laws
- E-Verify Certification
- Sworn Statement on Public Entity Crimes
- Non Collusive Affidavit
- Vendor Certification Regarding Scrutinized Companies List
- Affidavit Regarding the Use of Coercion for Labor or Services
- References
- Sample Menu
- Submit to
- 450 North Wilson Avenue, Bartow, FL, 33830 or https://procurement.opengov.com/portal/bartowfl
- Duration
- 12 months
- Scope location
- Bartow, FL
Questions about this BID
How do I respond to this Bid from City of Bartow?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 450 North Wilson Avenue, Bartow, FL, 33830 or https://procurement.opengov.com/portal/bartowfl. For questions, contact Sarah Jones.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Bartow in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sarah Jones at (863) 378-7969. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Breakfast, Lunch Boxed to Go, Lunch In-House = Buffet Style, Dinner. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, availability, vendor evaluation quality of performance on previous projects, ability/capacity/equipment/skill, time frame compliance, character/integrity/reputation, financial resources, qualit..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Bartow?
All active and historical solicitations from City of Bartow are tracked and searchable. As a city agency, City of Bartow regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Qualification Statement, Addenda Acknowledgement, Bidder Incorporation Information, Proposer's Certification Form, Drug Free Workplace Form, Certification Regarding Debarment, Suspension, Proposed Deb. Review the full document from City of Bartow for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bartow, FL. Review the full solicitation for detailed scope requirements.