City of Bartow Grant Consulting Services RFQu 26-30 (2026)
City of BartowCity · Bartow, FL- Due
- Sep 16, 2026
- Deadline passed
- Posted
- Aug 13, 2026
- Contract term
- 3 years
- Primary contact
- Evan Markewich
- (863) 534-0100
The 30-second brief
The City of Bartow is seeking professional grant consulting services and grant administration services on an as-needed basis across multiple municipal domains including infrastructure, utility systems, environmental programs, public health and safety, community development, resiliency, and emergency management. The selected consultant will identify funding opportunities, prepare and submit grant proposals, support compliance and reporting, and manage grant lifecycles. Proposals are due by September 16, 2026 at 2:00 pm, with a question deadline of September 8, 2026. The initial contract term is three years with two additional one-year renewal options.
Executive Summary (5%), Organizational Resources (5%), Experience and Expertise (30%), Approach to Project (40%), Proposed Fee Strategy for Developing and Submitting Grant Applications (5%), Performance Surveys (10%), Financial Viability, User Experience, Accessibility, and Payment Mechanisms (5%)
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Summary
The City of Bartow is seeking professional grant consulting services and grant administration services on an as-needed basis across multiple municipal domains including infrastructure, utility systems, environmental programs, public health and safety, community development, resiliency, and emergency management.
The selected consultant will identify funding opportunities, prepare and submit grant proposals, support compliance and reporting, and manage grant lifecycles. Proposals are due by September 16, 2026 at 2:00 pm, with a question deadline of September 8, 2026. The initial contract term is three years with two additional one-year renewal options.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
18- Technical Proposal Submittal
- W-9
- Certificate of Insurance
- Bidder Incorporation Information
- Proposer's Certification Form
- Performance Surveys
- Drug Free Workplace Form
- Certification Regarding Debarment
- Suspension
- Proposed Debarment
- Other Responsibility Matters
- Certification Regarding Lobbying
- Affidavit Certification Immigration Laws
- E-Verify Certification
- Sworn Statement on Public Entity Crimes
- Non Collusive Affidavit
- Vendor Certification Regarding Scrutinized Companies List
- Affidavit Regarding the Use of Coercion for Labor or Services
- Submit to
- https://procurement.opengov.com/portal/bartowfl
- Duration
- 60 months
- Scope location
- Bartow, FL
Questions about this RFQ
How do I respond to this RFQ from City of Bartow?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/bartowfl. For questions, contact Evan Markewich.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Bartow in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Evan Markewich at (863) 534-0100. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Executive Summary (5%), Organizational Resources (5%), Experience and Expertise (30%), Approach to Project (40%), Proposed Fee Strategy for Developing and Submitting Grant Applications (5%), Performan..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Bartow?
All active and historical solicitations from City of Bartow are tracked and searchable. As a city agency, City of Bartow regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal Submittal, W-9, Certificate of Insurance, Bidder Incorporation Information, Proposer's Certification Form, Performance Surveys, Drug Free Workplace Form, Certification Regarding Deb. Review the full document from City of Bartow for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bartow, FL. Review the full solicitation for detailed scope requirements.