City of Bartow - Bartow Lighting Controls, RFP 26-20 (2026)
City of BartowCity · Bartow, FL- Due
- Aug 12, 2026
- Deadline passed
- Posted
- Jul 7, 2026
- Primary contact
- Brent Foockle
- (863) 378-7038
The 30-second brief
The City of Bartow is seeking proposals to supply networked streetlight control nodes and a cloud-based management system (CMS) for outdoor street and area lighting. The project includes furnishing ANSI C136.41-2013 compliant 7-pin twist-lock lighting control nodes, wireless communications services, installation training, commissioning support, and ongoing technical support for approximately 3,500 lighting control devices citywide. Vendors must provide pricing for hardware, recurring SaaS subscriptions, implementation services, and optional items. Proposals are due by August 12, 2026, and must be submitted through the City's OpenGov e-procurement portal or delivered to the Purchasing Department.
ANSI C136.41-2013 7-pin networked lighting control node; Freight, F.O.B. City of Bartow Electric Warehouse; Per-node SaaS subscription, Including CMS access, Wireless connectivity, Web and mobile application access, Firmware updates, And standard technical support; CMS tenant setup, Provisioning, And remote commissioning support; Installation, Administrator, And end-user training; System integration services, Including GIS data exchange and API access
Executive Summary (4.5%), Organization Resources (4.5%), Experience and Expertise (31.8%), Approach to Project (27.3%), Women/Minority Owned Business Enterprise (W/MBE), Disabled Veteran & Veteran Owned Business Utilization (4.5%), Local Firm or Intent/capacity to affect the local economy through the use of local labor, vendors, sub-contractors and resources (4.5%), Performance Surveys (9.1%), Financial Viability, User Experience, Accessibility, and Payment Mechanisms (13.6%)
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Summary
The City of Bartow is seeking proposals to supply networked streetlight control nodes and a cloud-based management system (CMS) for outdoor street and area lighting.
The project includes furnishing ANSI C136.41-2013 compliant 7-pin twist-lock lighting control nodes, wireless communications services, installation training, commissioning support, and ongoing technical support for approximately 3,500 lighting control devices citywide. Vendors must provide pricing for hardware, recurring SaaS subscriptions, implementation services, and optional items. Proposals are due by August 12, 2026, and must be submitted through the City's OpenGov e-procurement portal or delivered to the Purchasing Department.
EVALUATION CRITERIA
Executive Summary (4.5%), Organization Resources (4.5%), Experience and Expertise (31.8%), Approach to Project (27.3%), Women/Minority Owned Business Enterprise (W/MBE), Disabled Veteran & Veteran Owned Business Utilization (4.5%), Local Firm or Intent/capacity to affect the local economy through the use of local labor, vendors, sub-contractors and resources (4.5%), Performance Surveys (9.1%), Financial Viability, User Experience, Accessibility, and Payment Mechanisms (13.6%)
REQUIRED DELIVERABLES
6- ANSI C136.41-2013 7-pin networked lighting control node
- Freight, F.O.B. City of Bartow Electric Warehouse
- Per-node SaaS subscription, Including CMS access, Wireless connectivity, Web and mobile application access, Firmware updates, And standard technical support
- CMS tenant setup, Provisioning, And remote commissioning support
- Installation, Administrator, And end-user training
- System integration services, Including GIS data exchange and API access
REQUIRED ATTACHMENTS
18- Technical Proposal Submittal
- W-9
- Bidder Incorporation Information
- Proposer's Certification Form
- Tab 7 - Performance Surveys
- Drug Free Workplace Form
- Certification Regarding Debarment
- Suspension
- Proposed Debarment
- Other Responsibility Matters
- Certification Regarding Lobbying
- Affidavit Certification Immigration Laws
- E-Verify Certification
- Sworn Statement on Public Entity Crimes
- Non Collusive Affidavit
- Vendor Certification Regarding Scrutinized Companies List
- Affidavit Regarding the Use of Coercion for Labor or Services
- Bid Bond
- Submit to
- https://procurement.opengov.com/portal/bartowfl
- Scope location
- Bartow, FL
Questions about this RFP
How do I respond to this RFP from City of Bartow?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/bartowfl. For questions, contact Brent Foockle.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Bartow in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brent Foockle at (863) 378-7038. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: ANSI C136.41-2013 7-pin networked lighting control node; Freight, F.O.B. City of Bartow Electric Warehouse; Per-node SaaS subscription, Including CMS access, Wireless connectivity, Web and mobile application access, Firmware updates, And standard technical support; CMS tenant setup, Provisioning, An. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Executive Summary (4.5%), Organization Resources (4.5%), Experience and Expertise (31.8%), Approach to Project (27.3%), Women/Minority Owned Business Enterprise (W/MBE), Disabled Veteran & Veteran Own..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Bartow?
All active and historical solicitations from City of Bartow are tracked and searchable. As a city agency, City of Bartow regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal Submittal, W-9, Bidder Incorporation Information, Proposer's Certification Form, Tab 7 - Performance Surveys, Drug Free Workplace Form, Certification Regarding Debarment, Suspension. Review the full document from City of Bartow for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bartow, FL. Review the full solicitation for detailed scope requirements.