City of Bartow Electric System Inventory (REBID) - RFP 26-19 (2026)
City of BartowCity · Bartow, FL- Due
- Jul 22, 2026
- Deadline passed
- Posted
- Jun 29, 2026
- Contract term
- 1 year
- Primary contact
- Brent Foockle
- (863) 378-7038
The 30-second brief
The City of Bartow is seeking proposals for a comprehensive system-wide audit of its electric distribution infrastructure to update its Geographic Information System (GIS) database and OpenGov Enterprise Management system (Cartegraph). The scope includes field verification, High Accuracy GPS data collection, asset attribute documentation, and GIS integration for electric distribution assets such as poles, pad-mounted equipment, transformers, meters, streetlights, yard lights, capacitors, regulators, reclosers, trip savers, and fuses across an estimated 115-square-mile service area with approximately 13,359 poles and 13,600 meters. The project has an allocated budget of approximately $400,000 and requires deliverables including a Project Procedures Manual, QA/QC procedures, shapefiles, and structure attribute tables. Responses are due by July 22, 2026, with a question deadline of July 14, 2026. Proposers must meet local and state licensure requirements, provide commercial general liability, automobile liability, and workers compensation insurance, and submit required forms including W-9 and non-collusion affidavits. Evaluation criteria include executive summary, organizational resources, experience and expertise, approach to project, W/MBE and veteran business utilization, local preference, performance surveys, and cost.
Tab 1 - Executive Summary (5 points, 4.5%), Tab 2 - Organizational Resources (5 points, 4.5%), Tab 3 - Experience and Expertise (30 points, 27.3%), Tab 4 - Approach to Project (40 points, 36.4%), Tab 5 - Vendor Preference (5 points, 4.5%), Tab 6 - Local Preference (5 points, 4.5%), Tab 7 - Performance Surveys (10 points, 9.1%), Tab 8 - Cost (10 points, 9.1%)
Hear what Bartow plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Bartow is seeking proposals for a comprehensive system-wide audit of its electric distribution infrastructure to update its Geographic Information System (GIS) database and OpenGov Enterprise Management system (Cartegraph).
The scope includes field verification, High Accuracy GPS data collection, asset attribute documentation, and GIS integration for electric distribution assets such as poles, pad-mounted equipment, transformers, meters, streetlights, yard lights, capacitors, regulators, reclosers, trip savers, and fuses across an estimated 115-square-mile service area with approximately 13,359 poles and 13,600 meters. The project has an allocated budget of approximately $400,000 and requires deliverables including a Project Procedures Manual, QA/QC procedures, shapefiles, and structure attribute tables. Responses are due by July 22, 2026, with a question deadline of July 14, 2026. Proposers must meet local and state licensure requirements, provide commercial general liability, automobile liability, and workers compensation insurance, and submit required forms including W-9 and non-collusion affidavits. Evaluation criteria include executive summary, organizational resources, experience and expertise, approach to project, W/MBE and veteran business utilization, local preference, performance surveys, and cost.
EVALUATION CRITERIA
Tab 1 - Executive Summary (5 points, 4.5%), Tab 2 - Organizational Resources (5 points, 4.5%), Tab 3 - Experience and Expertise (30 points, 27.3%), Tab 4 - Approach to Project (40 points, 36.4%), Tab 5 - Vendor Preference (5 points, 4.5%), Tab 6 - Local Preference (5 points, 4.5%), Tab 7 - Performance Surveys (10 points, 9.1%), Tab 8 - Cost (10 points, 9.1%)
REQUIRED ATTACHMENTS
18- Technical Proposal Submittal
- W-9
- Bidder Incorporation Information
- Proposer's Certification Form
- Performance Survey
- Drug Free Workplace Form
- Certification Regarding Debarment
- Suspension
- Proposed Debarment
- Other Responsibility Matters
- Certification Regarding Lobbying
- Affidavit Certification Immigration Laws
- E-Verify Certification
- Sworn Statement on Public Entity Crimes
- Non Collusive Affidavit
- Vendor Certification Regarding Scrutinized Companies List
- Affidavit Regarding the Use of Coercion for Labor or Services
- Itemized cost sheet
- Submit to
- https://procurement.opengov.com/portal/bartowfl
- Duration
- 12 months
- Scope location
- Bartow, FL
Questions about this RFP
How do I respond to this RFP from City of Bartow?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 22, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/bartowfl. For questions, contact Brent Foockle.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Bartow in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brent Foockle at (863) 378-7038. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Tab 1 - Executive Summary (5 points, 4.5%), Tab 2 - Organizational Resources (5 points, 4.5%), Tab 3 - Experience and Expertise (30 points, 27.3%), Tab 4 - Approach to Project (40 points, 36.4%), Tab..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Bartow?
All active and historical solicitations from City of Bartow are tracked and searchable. As a city agency, City of Bartow regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal Submittal, W-9, Bidder Incorporation Information, Proposer's Certification Form, Performance Survey, Drug Free Workplace Form, Certification Regarding Debarment, Suspension, Propose. Review the full document from City of Bartow for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bartow, FL. Review the full solicitation for detailed scope requirements.