City of Bartow - Solar Lighting System for Bartow Sport Complex Parking Lot - RFP 26-09, 2026
City of BartowCity · Bartow, FL- Due
- Apr 1, 2026
- Deadline passed
- Posted
- Feb 24, 2026
- Contract term
- 1 year
- Primary contact
- Roxanna Vazquez
- (863) 534-0141
The 30-second brief
The City of Bartow is soliciting proposals to provide a high-efficiency solar lighting system for the parking lot at the Bartow Sports Complex located at 1105 S. County Road 555, Bartow, FL 33830. The project includes assessment, design plan, poles, luminaires, solar photovoltaic panels, battery storage systems, control and monitoring components, and associated hardware to modernize lighting infrastructure. Submissions are due by April 1, 2026, at 2:00 PM. Vendors must submit product cut sheets, lighting layout, photometric calculations, warranty certificate, and maintenance and testing plan.
Lighting layout and photometric calculations, Product cut sheets and specifications, Control system architecture and security certifications, Warranty certificate, Maintenance and testing plan
Executive Summary (5 points), Organizational Resources (5 points), Experience & Expertise (30 points), Approach to Project (40 points), W/MBE (5 points), Local (5 points), Performance Surveys (10 points), Cost (10 points)
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Summary
The City of Bartow is soliciting proposals to provide a high-efficiency solar lighting system for the parking lot at the Bartow Sports Complex located at 1105 S. County Road 555, Bartow, FL 33830.
The project includes assessment, design plan, poles, luminaires, solar photovoltaic panels, battery storage systems, control and monitoring components, and associated hardware to modernize lighting infrastructure. Submissions are due by April 1, 2026, at 2:00 PM. Vendors must submit product cut sheets, lighting layout, photometric calculations, warranty certificate, and maintenance and testing plan.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Lighting layout and photometric calculations
- Product cut sheets and specifications
- Control system architecture and security certifications
- Warranty certificate
- Maintenance and testing plan
REQUIRED ATTACHMENTS
Addendum Page, Bidder Incorporation Information, Proposer’s Certification Form, Drug Free Workplace Form, Exhibit A (Certifications Regarding Debarment, Suspension, Proposed Debarment, And Other Responsibility Matters), Exhibit B (Appendix A, 44 C.F.R. Part 18 - Certification Regarding Lobbying), Affidavit Certification of Immigration Laws, Employment Eligibility Verification (E-Verify) Certification, Sworn Statement on Public Entity Crimes, Non-Collusive Affidavit, Certification Regarding Scrutinized Companies List, Affidavit Regarding the Use of Coercion for Labor or Services
- Submit to
- OpenGov eProcurement Portal or Purchasing Department, 450 N. Wilson Ave., Bartow, FL 33830
- Duration
- 12 months
- Scope location
- Bartow, FL
Questions about this RFP
How do I respond to this RFP from City of Bartow?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: OpenGov eProcurement Portal or Purchasing Department, 450 N. Wilson Ave., Bartow, FL 33830. For questions, contact Roxanna Vazquez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Bartow in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Roxanna Vazquez at (863) 534-0141. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Lighting layout and photometric calculations, Product cut sheets and specifications, Control system architecture and security certifications, Warranty certificate, Maintenance and testing plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Executive Summary (5 points), Organizational Resources (5 points), Experience & Expertise (30 points), Approach to Project (40 points), W/MBE (5 points), Local (5 points), Performance Surveys (10 poin..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Bartow?
All active and historical solicitations from City of Bartow are tracked and searchable. As a city agency, City of Bartow regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum Page, Bidder Incorporation Information, Proposer’s Certification Form, Drug Free Workplace Form, Exhibit A (Certifications Regarding Debarment, Suspension, Proposed Debarment, And Other Respo. Review the full document from City of Bartow for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bartow, FL. Review the full solicitation for detailed scope requirements.