Village of Dobbs Ferry School Crossing Guard Program Management and Services RFP 2026
Village of Dobbs FerryCity · Dobbs Ferry, NY- Due
- Sep 18, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Contract term
- 1 year
- Primary contact
- Margaret Parr
- (914) 231-8512
The 30-second brief
The Village of Dobbs Ferry is soliciting proposals for the comprehensive management and staffing of its School Crossing Guard Program. The selected contractor will be responsible for recruiting, screening, training, equipping, and supervising crossing guards at ten designated locations during school arrival (7:30 a.m.-8:30 a.m.) and dismissal (2:30 p.m.-3:30 p.m.) periods, totaling approximately 3,810 hours per year. The contract term runs through May 31, 2027, with two optional one-year renewals. Requirements include providing high-visibility safety apparel, STOP paddles, and maintaining a pool of standby guards. Proposals must include a fully loaded hourly rate and are due by September 18, 2026. Questions are due by September 10, 2026, directed to Margaret Parr.
Implementation Plan, Daily work schedules, Training records, Incident reports, Monthly invoices, Personnel records
Relevant municipal experience and references, Staffing reliability and transition plan, Management and communication, Training and safety program, Cost and overall value, Proposal quality and compliance
Hear what Dobbs Ferry plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Village of Dobbs Ferry is soliciting proposals for the comprehensive management and staffing of its School Crossing Guard Program.
The selected contractor will be responsible for recruiting, screening, training, equipping, and supervising crossing guards at ten designated locations during school arrival (7:30 a.m.-8:30 a.m.) and dismissal (2:30 p.m.-3:30 p.m.) periods, totaling approximately 3,810 hours per year. The contract term runs through May 31, 2027, with two optional one-year renewals. Requirements include providing high-visibility safety apparel, STOP paddles, and maintaining a pool of standby guards. Proposals must include a fully loaded hourly rate and are due by September 18, 2026. Questions are due by September 10, 2026, directed to Margaret Parr.
EVALUATION CRITERIA
6- Relevant municipal experience and references
- Staffing reliability and transition plan
- Management and communication
- Training and safety program
- Cost and overall value
- Proposal quality and compliance
REQUIRED DELIVERABLES
6- Implementation Plan
- Daily work schedules
- Training records
- Incident reports
- Monthly invoices
- Personnel records
REQUIRED ATTACHMENTS
5- Appendix B - Proposal Cover Sheet and Certifications
- Appendix C - Cost Proposal Form
- Appendix D - Municipal Reference Form
- Appendix E - Non-Collusion Certification
- Appendix F - Addenda Acknowledgment and Proposal Checklist
REQUIRED STAFFING
5- Submit to
- Village of Dobbs Ferry, 112 Main Street, Dobbs Ferry, New York 10522
- Duration
- 33 months
- Scope location
- Dobbs Ferry, NY
Questions about this RFP
How do I respond to this RFP from Village of Dobbs Ferry?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Village of Dobbs Ferry, 112 Main Street, Dobbs Ferry, New York 10522. For questions, contact Margaret Parr.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village of Dobbs Ferry in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Margaret Parr at (914) 231-8512. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: crossing guards, reserve personnel, field supervisor, contract manager, trainers. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Implementation Plan, Daily work schedules, Training records, Incident reports, Monthly invoices, Personnel records. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant municipal experience and references, Staffing reliability and transition plan, Management and communication, Training and safety program, Cost and overall value, Proposal quality and complian..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village of Dobbs Ferry?
All active and historical solicitations from Village of Dobbs Ferry are tracked and searchable. As a city agency, Village of Dobbs Ferry regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix B - Proposal Cover Sheet and Certifications, Appendix C - Cost Proposal Form, Appendix D - Municipal Reference Form, Appendix E - Non-Collusion Certification, Appendix F - Addenda Acknowledgm. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Village of Dobbs Ferry for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dobbs Ferry, NY. Review the full solicitation for detailed scope requirements.