Village of Dobbs Ferry HVAC and Refrigeration Preventative Maintenance and Repair RFP 2026
Village of Dobbs FerryCity · Dobbs Ferry, NY- Due
- Sep 18, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Primary contact
- Jennifer Dorman
- (914) 231-8507
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Summary
The Village of Dobbs Ferry is seeking proposals from qualified contractors to provide comprehensive preventative maintenance, repair services, emergency response, and replacement recommendations for heating, ventilation, air conditioning (HVAC) and covered commercial refrigeration equipment.
The scope covers all Village-owned facilities. The successful responder must provide insurance naming the Village as additionally insured, including a non-subrogation provision and indemnification. Proposals must be submitted in a sealed envelope to the Village Clerk by September 18, 2026, at 10:30 a.m. Technical questions should be directed to Jennifer Dorman at the Department of Public Works.
REQUIRED ATTACHMENTS
3- Insurance certificate
- Non-subrogation provision
- Indemnification agreement
- Submit to
- Office of the Village Clerk, Village Hall, 112 Main Street, Dobbs Ferry, New York 10522
- Scope location
- Dobbs Ferry, NY
Questions about this RFP
How do I respond to this RFP from Village of Dobbs Ferry?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Village Clerk, Village Hall, 112 Main Street, Dobbs Ferry, New York 10522. For questions, contact Jennifer Dorman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village of Dobbs Ferry in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Dorman at (914) 231-8507. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Village of Dobbs Ferry?
All active and historical solicitations from Village of Dobbs Ferry are tracked and searchable. As a city agency, Village of Dobbs Ferry regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: insurance certificate, non-subrogation provision, indemnification agreement. Review the full document from Village of Dobbs Ferry for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dobbs Ferry, NY. Review the full solicitation for detailed scope requirements.