Town of Shelter Island - Asphaltic Concrete Delivered & Applied - 2025-2027
Town of Shelter IslandCity · Shelter Island, NY- Due
- Dec 19, 2025
- Deadline passed
- Posted
- Nov 27, 2025
- Contract term
- 2 years
- Primary contact
- Ken Lewis, Jr.
- (631) 749-1090
The 30-second brief
The Town of Shelter Island is seeking sealed bids for the purchase, delivery, and application of approximately plus or minus 3,000 tons of Type 6 Asphaltic Concrete meeting New York State Department of Transportation specifications. The contract covers the period from January 1, 2026, through December 31, 2027. Work includes furnishing, delivering, and applying asphaltic concrete as directed by the Superintendent of Highways within Suffolk County, New York. Bids are due by December 19, 2025, at 2:59 p.m. Requirements include a certificate of non-collusion, comprehensive general liability insurance, workers' compensation, and disability benefits insurance. The award will be made to the lowest responsible bidder considering facility proximity and transportation costs.
3, 000 tons +/- Type 6 Asphaltic Concrete Delivered and Applied
Lowest responsible bidder, proximity of Bidder's facility, costs of transportation
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Summary
The Town of Shelter Island is seeking sealed bids for the purchase, delivery, and application of approximately plus or minus 3,000 tons of Type 6 Asphaltic Concrete meeting New York State Department of Transportation specifications.
The contract covers the period from January 1, 2026, through December 31, 2027. Work includes furnishing, delivering, and applying asphaltic concrete as directed by the Superintendent of Highways within Suffolk County, New York. Bids are due by December 19, 2025, at 2:59 p.m. Requirements include a certificate of non-collusion, comprehensive general liability insurance, workers' compensation, and disability benefits insurance. The award will be made to the lowest responsible bidder considering facility proximity and transportation costs.
EVALUATION CRITERIA
3- Lowest responsible bidder
- Proximity of Bidder's facility
- Costs of transportation
REQUIRED DELIVERABLES
3, 000 tons +/- Type 6 Asphaltic Concrete Delivered and Applied
REQUIRED ATTACHMENTS
4- Certificate of non-collusion
- Contractor's Insurance
- Proof of Workers Compensation Insurance
- Proof of disability benefits liability insurance
- Submit to
- Office of the Town Clerk, Shelter Island Town Hall, 38 North Ferry Road, P.O. Box 1549, Shelter Island, New York 11964
- Duration
- 24 months
- Scope location
- Shelter Island, New York
Questions about this BID
How do I respond to this Bid from Town of Shelter Island?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 19, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Town Clerk, Shelter Island Town Hall, 38 North Ferry Road, P.O. Box 1549, Shelter Island, New York 11964. For questions, contact Ken Lewis, Jr..
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Shelter Island in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ken Lewis, Jr. at (631) 749-1090. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 3, 000 tons +/- Type 6 Asphaltic Concrete Delivered and Applied. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder, proximity of Bidder's facility, costs of transportation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Shelter Island?
All active and historical solicitations from Town of Shelter Island are tracked and searchable. As a city agency, Town of Shelter Island regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of non-collusion, Contractor's Insurance, Proof of Workers Compensation Insurance, Proof of disability benefits liability insurance. Review the full document from Town of Shelter Island for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shelter Island, New York. Review the full solicitation for detailed scope requirements.