Town of Machias Winter Sand 2026 Bid Specifications
Town of MachiasCity · Machias, ME- Due
- Sep 9, 2026
- Deadline passed
- Contract term
- 1 year
The 30-second brief
The Town of Machias is soliciting bids for the delivery of 2,200 cubic yards of screened sand for the 2026 winter stockpile. The contractor is responsible for screening sand through a 3/8 inch mesh screen (ensuring no loam or clay), mixing salt/sand, and stacking the material at the Machias Public Works Department municipal sand pile. Delivery must be made to the Machias Municipal Garage at 117 Broadway. Work must commence by October 23, 2026, and be completed by November 2, 2026. Bidders must provide a certificate of insurance for General Liability and Worker's Compensation. Sealed bids marked 'Winter Sand Bid' must be submitted to the Machias Board of Selectmen by September 9, 2026, at 4:00 PM.
2200 cubic yards of screened sand, Certificate of insurance, Signed Offer and Award Sheet
Lowest, most responsive and responsible quote that meets the specifications
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Summary
The Town of Machias is soliciting bids for the delivery of 2,200 cubic yards of screened sand for the 2026 winter stockpile.
The contractor is responsible for screening sand through a 3/8 inch mesh screen (ensuring no loam or clay), mixing salt/sand, and stacking the material at the Machias Public Works Department municipal sand pile. Delivery must be made to the Machias Municipal Garage at 117 Broadway. Work must commence by October 23, 2026, and be completed by November 2, 2026. Bidders must provide a certificate of insurance for General Liability and Worker's Compensation. Sealed bids marked 'Winter Sand Bid' must be submitted to the Machias Board of Selectmen by September 9, 2026, at 4:00 PM.
EVALUATION CRITERIA
Lowest, most responsive and responsible quote that meets the specifications
REQUIRED DELIVERABLES
3- 2200 cubic yards of screened sand
- Certificate of insurance
- Signed Offer and Award Sheet
REQUIRED ATTACHMENTS
Offer and Award Sheet
- Submit to
- Machias Town Office, Machias, ME 04654
- Scope location
- Machias, ME
Questions about this BID
How do I respond to this Bid from Town of Machias?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Machias Town Office, Machias, ME 04654.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Machias in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: 2200 cubic yards of screened sand, Certificate of insurance, Signed Offer and Award Sheet. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest, most responsive and responsible quote that meets the specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Machias?
All active and historical solicitations from Town of Machias are tracked and searchable. As a city agency, Town of Machias regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offer and Award Sheet. Review the full document from Town of Machias for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Machias, ME. Review the full solicitation for detailed scope requirements.